Category Archives: IAGS

Section 7002 and Section 7003 Fiscal Year 2025 Applications Published Today

The Impact Aid section 7002 and section 7003 applications for Fiscal Year 2025 are now available online in the Impact Aid Grant System (IAGS).

Deadline

The application submission deadline for the Section 7002 and Section 7003 applications is January 31, 2024 at 11:59 p.m. Eastern Time. We urge you to begin working on your application well before the deadline. Do not wait until the last minute to submit your application. Applications received after the deadline are assessed a 10% late penalty.

Selecting the Correct Application

If you count federally connected children, select the 7003 application.  If you count federal acres within your school district boundaries, select the 7002 application.  Some LEAs apply for both.

Getting Started

Log in to the Impact Aid Grant System to start your application.  You must have a Login.gov account to access IAGS.  You can find the instructions for creating a Login.gov account here. If you have not logged in in the past 120 days, you can reactivate your account by entering your email address in the top green box here.  Make sure you have all your application users updated before you begin your application.  Users added after the application is started will not have access, and you will need IAP staff assistance to reassign the application to the new account.

The application is a 3-step process.  Enter the data, review the data, and sign the application.  The application is not complete until the signature task is submitted. Applications with the status “Application” or “Signature” are not complete.

Resources

If you need a refresher on IAGS account set up and how to complete an application, see the slide deck, A Guide to Submitting a 7003 Application in the IAGS or Register Here to attend our next live IAGS Navigation Webinar on Tuesday, December 5th at 2 PM Eastern/ 12 PM Pacific.

We have a number of helpful tools available on our IAGS Training and Resources pages to help you submit your application. Once you have started the application, the full set of instructions are available to download at the top of every page of the application.  If you want to print a complete set of instructions, you may download them on the Impact Aid website under Resources.

November 2023 – News You Can Use

This month we are highlighting tips to prepare you and your local educational agency (LEA) for our upcoming 2025 application season.

Surveying

Has your LEA conducted this year’s Impact Aid Survey? Whether using a parent pupil survey (PPS) form, source check, or Electronic Data Collection (EDC), choosing a survey date, and then conducting a survey is the beginning to your preparation for your Impact Aid application.

If you need help, check out our Section 7003 Overview and the How to Survey training videos, review the How to Conduct A Survey webinar slides, or contact your Impact Aid analyst directly!  You can find all of our Impact Aid staff state assignments at this link.

Impact Aid Grant System (IAGS) System Updates
IAGS Multi-factor Authentication (MFA)

As of August 29, 2023, to meet current cybersecurity requirements, the IAGS requires school district and state users to access the IAGS through an identity verified Login.gov account.  If you need help with your Login.gov account set-up, see this slide deck with detailed instructions and screenshots or our Frequently Asked Questions document for more information.  Impact Aid staff are unable to assist you with Login.gov identity verification, password, or authentication issues.  The Login.gov helpdesk is open 24 hours a day, 7 days a week and can be reached through https://login.gov/help or by phone at (844) 875-6466.

Account Deactivation

If you have not logged in to IAGS within the last 120 days, your system account is deactivated. You can request that the system administrator reactivate your account by entering your email address in the green box on the Get Help page. Once reactivated, you will be able to gain entry to the system through Login.Gov.

IAGS User Changes

Do you need to make changes to your IAGS users?  To remove a core user, submit your request to the analyst assigned to your state via email.  Provide the new user’s name, title, email address and phone number.  Once added, the core user will receive instructions for account setup by email.  To add or edit secondary user privileges, contact your LEAs core user listed within your LEA record.

Upcoming Webinars

Does your LEA have staff who are new to Impact Aid or need a refresher?

Join the Impact Aid staff in an upcoming webinar.  Our webinars are FREE and open to all. Click this link for a complete schedule through September 2024. Check out our offerings through December below.

Topic Date Eastern Time Pacific Time Link to Register
The 7003 Payment Formula 11/16/2023 3 PM 12 PM Register Here
IAGS Navigation 12/5/2023 2 PM 11 AM Register Here
Section 7002 Overview 12/7/2023 2 PM 11 AM Register Here

Webinar Schedule – October 2023 to September 2024

The Impact Aid Program is announcing new training opportunities through Microsoft Teams.  Classes are free to all.  You will find class descriptions and registration links by clicking the headers below.

After registering, you will receive a calendar invitation in your email with a Microsoft Teams link and joining instructions.  Microphones and video will be turned off for participants but you can use the chat feature to ask questions.

Slides: The Resources page has PDF or PowerPoint copies of the slide decks for most sessions.

Find session descriptions and registration links by clicking the headers below.

TopicDateTime (Eastern)Time (Pacific)Registration Link
Indian Policies and Procedures – Regulations10/12/20233 p.m.12 p.m.Register Here
How To Conduct a Survey10/16/20232 p.m.11 a.m.Register Here
Section 7003 Overview11/7/20233 p.m.12 p.m.Register Here
The 7003 Payment Formula11/16/20233 p.m.12 p.m.Register Here
IAGS Navigation12/5/20232 p.m.11 a.m.Register Here
Section 7002 Overview12/7/20232 p.m.11 a.m.Register Here
IAGS Navigation1/11/20243 p.m.12 p.m.Register Here
Ask an Analyst1/25/20243 p.m.12 p.m.Register Here
Ask an Analyst1/29/20242 p.m.11 a.m.Register Here
Impact Aid Monitoring –  Tips for Success3/6/20243 p.m.12 p.m.Register Here
The 7003 Payment Formula4/25/20242 p.m.11 a.m.Register Here
Electronic Data Collection5/21/20242 p.m.11 a.m.Register Here
IAGS Navigation 6/5/20243 p.m.12 p.m.Register Here
Section 7003 Overview8/6/20242 p.m.11 a.m.Register Here
How To Conduct a Survey8/14/20243 p.m.12 p.m.Register Here
Electronic Data Collection8/22/20243 p.m.12 p.m.Register Here
Indian Policies and Procedures – Regulations9/11/20242 p.m.11 a.m.Register Here
Section 7002 Overview9/17/20242 p.m.11 a.m.Register Here
How To Conduct a Survey9/25/20243 p.m.12 p.m.Register Here

We will focus on the requirements for the annual Impact Aid survey that school districts use to count Federally connected children. The survey must be completed before the LEA submits the Section 7003 grant application due January 31.

DateTime (Eastern)Time (Pacific)Registration Link
10/16/20232 p.m.11 a.m.Register Here
8/14/20243 p.m.12 p.m.Register Here
9/25/20243 p.m.12 p.m.Register Here

We will provide an overview of the Electronic Data Collection pilot process for LEAs interested in leveraging a parent portal or other software to conduct the Impact Aid survey online. The focus will be on the system requirements for producing survey data that is compliant with the program statute and regulations.

DateTime (Eastern)Time (Pacific)Registration Link
5/21/20242 p.m.11 a.m.Register Here
8/22/20243 p.m.12 p.m.Register Here

We will provide an overview of the data necessary to submit the annual Section 7002 grant application, as well as the payment calculation. Section 7002 school districts receive funds based on the number of eligible Federal acres within their boundaries. If you apply for Impact Aid based solely on a count of Federally connected children, this session is not for you.

DateTime (Eastern)Time (Pacific)Registration Link
12/7/20232 p.m.11 a.m.Register Here
9/17/20242 p.m.11 a.m.Register Here

We will give a broad overview of all aspects of the Section 7003 program (Payments for Federally Connected Children), including the data collection process, application submission, review timeline, and payment information. This session is particularly targeted to those who are brand new to Impact Aid and need to know a little bit of everything.

DateTime (Eastern)Time (Pacific)Registration Link
11/7/20233 p.m.12 p.m.Register Here
8/6/20242 p.m.11 a.m.Register Here

LEAs claiming children living on Indian lands on the Section 7003 application must have Indian Policies and Procedures (IPPs) or a waiver updated annually. This session will cover the requirements in the Impact Aid program regulations related to IPPs and waivers.

DateTime (Eastern)Time (Pacific)Registration Link
10/12/20233 p.m.12 p.m.Register Here
9/11/20242 p.m.11 a.m.Register Here

This webinar will take attendees step-by-step through the Section 7003 formula payment calculation and show you how to find the data inputs on your payment voucher. The session is particularly useful for LEAs who need to estimate future Impact Aid payments as part of their budgeting process.

DateTime (Eastern)Time (Pacific)Registration Link
11/16/20233 p.m.12 p.m.Register Here
4/25/20242 p.m.11 a.m.Register Here

This webinar will provide a basic orientation to the Impact Aid Grant System, including account setup. We will address common questions such as how to find a payment voucher, see your application’s status, start and sign an application, and complete assigned tasks.

DateTime (Eastern)Time (Pacific)Registration Link
12/5/20232 p.m.11 a.m.Register Here
1/11/20243 p.m.12 p.m.Register Here
6/5/20243 p.m.12 p.m.Register Here

These sessions are open “office hours” with no particular agenda. Bring your application questions!

DateTime (Eastern)Time (Pacific)Registration Link
1/25/20243 p.m.12 p.m.Register Here
1/29/20242 p.m.11 a.m.Register Here

This session will be targeted towards LEAs selected for monitoring of their FY 2025 application, although the training is also open to all who would like to join.  We will go over what documentation your analyst will need to see and how to organize and submit documents in the IAGS.

DateTime (Eastern)Time (Pacific)Registration Link
3/6/20243 p.m.12 p.m.Register Here

Sign in with Login.gov – Instructions and Troubleshooting

The Impact Aid Grant System (IAGS) is strengthening its security at the Department of Education which will affect you beginning August 29, 2023. All users who do not have an @ed.gov email account must use a Login.gov account credential to access IAGS after August 29, 2023. By making this change, you will make your account more secure from phishing and other cybercriminal acts. This change is a direct response to memorandums sent by the White House (M-22-17 and M-22-09) that require the use of an additional levels of security for all users.

To learn more about how to make an account with Login.gov or how to add security measures to your account, please reference the instructions on Login.gov.  You will be prompted to complete identity verification the first time you use your Login.gov account to sign in to IAGS.  This requires a copy of your driver’s license or state ID, your social security number, and a phone number.

How will the Login.gov account setup work?

Please see this slide deck (PDF) outlining the entire process with screenshots.  We have also compiled Login.gov FAQs into a MS Word document.

Can I use a Login.gov account that I already have to access IAGS?

You may use an existing account, however you must add the email address that you use to access IAGS to your Login.gov profile if the email address you currently use for Login.gov is different. Instructions for adding an alternate email address are at https://www.login.gov/help/manage-your-account/change-your-email-address/.  Important: Make sure that you enter the email that matches your IAGS username when you sign on with Login.gov.

Will I need to complete identity verification every time I need to log in to IAGS?

No, you will do this only once.  The next time you log in, you will need to provide your Login.gov username, password, and authentication method only.

Login.gov Self-Service Troubleshooting Guide​

Click the + button to find more information about each error below.

A 401 “unauthorized access” error message means the IAGS system cannot match the username (email address) entered in the Login.gov portal with an IAGS account username.

The error may occur if there is no IAGS account associated with the email address the user entered on Login.gov.

Resolution

When prompted on the Impact Aid Grant System Login.gov sign-in page, enter the email that is your IAGS Username. You should have already added this email address to your Login.gov account. The email address you enter MUST BE THE ONE ASSOCIATED WITH YOUR IAGS ACCOUNT.  Login.gov uses the same password and second authentication method for any email address associated with your Login.gov account.

If you are still getting a 401 error after taking these steps, confirm with your LEA’s core user that you have an active account with the correct email address. If you are your LEA’s core user, contact your state analyst.

A 403 “forbidden access” error message means the URL/link to the IAGS system is not accessible by the given user.

Resolution

Click the “Return” hyperlink at the bottom of the error message. Typically, this will reroute the user to the appropriate URL (https://impactaidgrant.ed.gov/suite/impact-aid). Bookmark this page and use it going forward.

If this link nor the “return” hyperlink work, please contact your state analyst.

The user’s state-issued photo identification cannot be verified due to a blurry or poor-quality image, expired ID, etc.

Resolution

Provide a clear picture of a state-issued photo identification (ID), such as a driver’s license.  The ID must be current (not expired).  Passports, military, or school identification cards will not work.  Make sure you are taking the photo in a well-lit area (near a window during the daytime) or try taking a photo with a different device.

If Login.gov will not accept the photo of your ID, you will need to verify your ID in person at a post office.  Login.gov will provide this option when your photo is not of acceptable quality. Please see the instructions on in person verification from Login.gov.  Impact Aid staff cannot help with this problem.  You can reach the Login.gov helpdesk at (844) 875-6446.

During the verification process Login.gov will send a code via text message or through a voice call. If the phone number can’t be found the user cannot complete the verification process online.

Resolution

You cannot use a VOIP number or a phone number with an extension.  You can use a home or work number, a landline or a cell phone number.  Login.gov recommends using your “primary” phone number (the one you use most often).

If the phone method is not working, you can opt to complete the process by mail. It will take 5-10 business days for the user to receive their code in the mail.  Please see instructions on verifying by mail from Login.gov.  Impact Aid staff cannot help with this problem.  You can reach the Login.gov helpdesk at (844) 875-6446.

Verifying your identity involves matching information on your State ID with your Social Security record and your phone number or mailing address. One of the pieces of information you entered during the verification process does not match the other sources.

The majority of the very small number of cases that we know of have involved a person in the process of a legal name change.

Resolution

There are no current solutions for this issue. Please have another person in your LEA sign up for an account.

Army Installation Name Changes

The Department of Defense is in the process of changing the name of nine Army installations that were named after Confederate leaders.  Below is a list of the affected installations along with the effective date of the name change.

We are updating the property database in IAGS to reflect the new name.  Please use this information to update your parent-pupil survey forms and source check forms for the upcoming school year if necessary.

Former Name State New Name

Effective Date
Fort Pickett Virginia Fort Barfoot

March 24, 2023
Fort Rucker Alabama Fort Novosel

April 10, 2023
Fort Lee Virginia Fort Gregg-Adams

April 27, 2023
Fort Hood Texas Fort Cavazos

May 9, 2023
Fort Benning Georgia Fort Moore

May 11, 2023
Fort Bragg North Carolina Fort Liberty

June 2, 2023
Fort Polk Louisiana Fort Johnson

June 13, 2023
Fort A.P. Hill Virginia Fort Walker

August 25, 2023
Fort Gordon Georgia Fort Eisenhower

October 27, 2023

School Year 2022-23 Impact Aid Training Webinars

Below are the webinars that the Impact Aid Program will be giving for the first half of school year 2022-23.  Classes are free and registration is required.

After registering, you will receive a calendar invitation in your email with a Microsoft Teams link to join.  Please mute your microphone and video during the training.  You can use the chat box to ask questions and communicate with the presenter.

Slides: The Resources page has PDF or PowerPoint copies of the slide decks for most sessions.

Find session descriptions and registration links by clicking the headers below. 

Webinar Topic Date Time (Eastern) Time (Pacific) Registration Link
IAGS Navigation for LEA Users 9/21/2022 3:00pm 12:00pm Direct Link (No Registration)
How To Conduct A Survey (Section 7003) 9/28/2022 2:00pm 11:00am Register Here
GCD and Heavily Impacted Data Submissions (for SEA) 9/29/2022 3:00pm 12:00pm Register Here
Electronic Data Collection 10/5/2022 2:00pm 11:00am Register Here
Overview of Section 7002 10/6/2022 2:00pm 11:00am Register Here
Overview of Section 7003 10/13/2022 3:00pm 12:00pm Register Here
Regulatory Requirements for Indian Policies and Procedures (IPPs) 10/18/2022 2:00pm 11:00am Register Here
How To Conduct A Survey (Section 7003) 10/26/2022 3:00pm 12:00pm Register Here
The Section 7003 Payment Formula 11/3/2022 2:00pm 11:00am Register Here
Electronic Data Collection 11/14/2022 3:00pm 12:00pm Register Here
Regulatory Requirements for Indian Policies and Procedures (IPPs) 11/16/2022 2:00pm 11:00am Register Here
IAGS Navigation for LEA Users 12/8/2022 2:00pm 11:00am Register Here
Overview of Section 7003 12/15/2022 3:00pm 12:00pm Register Here
IAGS Navigation for LEA Users 1/11/2023 3:00pm 12:00pm Register Here
Ask an Analyst – Open Q&A Session 1/19/2023 2:00pm 11:00am Register Here
Ask an Analyst – Open Q&A Session 1/24/2023 2:00pm 11:00am Register Here
Ask an Analyst – Open Q&A Session 1/25/2023 3:00pm 12:00pm Register Here
 
We will focus on the requirements for the annual Impact Aid survey that school districts use to count Federally connected children. The survey must be completed before the LEA submits the Section 7003 grant application due January 31.
DateTime (Eastern)Time (Pacific)Registration Link
9/28/20222:00pm11:00amRegister Here
10/26/20223:00pm12:00pmRegister Here

This training is for State Educational Agency staff.  Annually, the Impact Aid Program requests data from State Educational Agencies that may be used to increase the payment to certain school districts in the state. This webinar will cover the data needed from states to provide a “generally comparable district” (GCD) local contribution rate increase and a “heavily impacted” payment increase under Section 7003(b)(2).

DateTime (Eastern)Time (Pacific)Registration Link
9/29/20223:00pm12:00pmRegister Here

We will provide an overview of the Electronic Data Collection pilot process for LEAs interested in leveraging a parent portal or other software to conduct the Impact Aid survey online. The focus will be on the system requirements for producing survey data that is compliant with the program statute and regulations.

DateTime (Eastern)Time (Pacific)Registration Link
10/5/20222:00pm11:00amRegister Here
11/14/20223:00pm12:00pmRegister Here

We will provide an overview of the data necessary to submit the annual Section 7002 grant application, as well as the payment calculation. Section 7002 school districts receive funds based on the number of eligible Federal acres within their boundaries. If you apply for Impact Aid based solely on a count of Federally connected children, this session is not for you.

DateTime (Eastern)Time (Pacific)Registration Link
10/6/20222:00pm11:00amRegister Here

We will give a broad overview of all aspects of the Section 7003 program (Payments for Federally Connected Children), including the data collection process, application submission, review timeline, and payment information. This session is particularly targeted to those who are brand new to Impact Aid and need to know a little bit of everything.

DateTime (Eastern)Time (Pacific)Registration Link
10/13/20223:00pm12:00pmRegister Here
12/15/20223:00pm12:00pmRegister Here

LEAs claiming children living on Indian lands on the Section 7003 application must have Indian Policies and Procedures (IPPs) or a waiver updated annually.  This session will cover the requirements in the Impact Aid program regulations related to IPPs and waivers.

DateTime (Eastern)Time (Pacific)Registration Link
10/18/20222:00pm11:00amRegister Here
11/16/20222:00pm11:00amRegister Here

This webinar will take attendees step-by-step through the Section 7003 formula payment calculation and show you how to find the data inputs on your payment voucher. The session is particularly useful for LEAs who need to estimate future Impact Aid payments as part of their budgeting process.

DateTime (Eastern)Time (Pacific)Registration Link
11/3/20222:00pm11:00amRegister Here

This webinar will provide a basic orientation to the Impact Aid Grant System, including account setup. We will address common questions such as how to find a payment voucher, see your application’s status, start and sign an application, and complete assigned tasks.

DateTime (Eastern)Time (Pacific)Registration Link
9/21/223:00pm12:00pmDirect Link Here (No Registration Required)
12/8/20222:00pm11:00amRegister Here
1/11/20233:00pm12:00pmRegister Here
These sessions are open “office hours” with no particular agenda. Impact Aid applications are due January 31. Bring your questions!
Date Time (Eastern) Time (Pacific) Registration Link
1/19/2023 2:00pm 11:00am Register Here
1/24/2023 2:00pm 11:00am Register Here
1/25/2023 3:00pm 12:00pm Register Here

New Log In Screen

Soon, the Impact Aid Grant System will prompt users to chose their user type when logging in.  Please choose the option for Local Educational Agency and State Users.  This will allow you to log in with your username and password as usual.  Once you make this selection, the system will remember your browser and device and you will not be prompted again.

Screenshot of Log In Selection screen with Local Educational Agency and State User Log In highlighted.

If you make the wrong selection, you will need to clear your browser history and cache in order to see the prompt again and make the correct selection.  In most browsers, holding down the CTRL + SHIFT + DEL keys at the same time will bring up the window that will allow you to clear your history and cache.  After clearing, refresh your browser window and navigate to the log in screen to see the prompt.

FY 2022 Applications Open and Coronavirus Relief Act

The Impact Aid Program is pleased to announce that the Section 7002 and Section 7003 applications for Fiscal Year (FY) 2022 are now available in the Impact Aid Grant System (IAGS). The deadline is Monday, February 1, 2021 at 11:59 P.M. Eastern time.  Late applications will receive a ten percent penalty on all payments arising from the application, so please file early.

On Friday, December 4, 2020 the President signed H.R. 8472, the Impact Aid Coronavirus Relief Act (the Act).  For FY 2022, the Act permits Section 7003 applicants the flexibility to use student count data from their reviewed prior year application, or apply as usual, using student count data from the 2020-2021 school year.  Section 7002 LEAs may submit the same reviewed application data used on the FY 2021 application, or apply as usual.

Instructions for taking advantage of this new option, including how to find a copy of your LEA’s FY 2021 application, are available below:

The Sec. 7003 User Guide explains which portions of the application are subject to the new flexibility.

Training Reminder

We will be hosting several trainings in the coming weeks. The upcoming “Ask An Analyst” sessions provide an open opportunity for LEAs to ask questions and receive assistance on completing the application.

Early Payment Requests

If your LEA will require an FY 2021 initial Impact Aid payment before December 30, 2020 in order to meet operational expenses, you can now request an expedited payment through the Impact Aid Grant System.  Click this link for instructions.

Amended Applications Can Be Submitted Now

Does your FY 2021 Impact Aid grant application need to be updated?  It is a good idea to check your application to ensure all of your Federally connected students are properly reported.

If you need to make a change, you may amend your FY 2021 application from now until August 31, 2020.

We strongly recommend compiling your edits before you start the amendment. When you start an amendment, the Department of Education’s review process on your original application stops. The review process does not start again until the amended application is signed and submitted.

Click here for a video and user guide on how to submit an amended application.

Late Submission Emails

The application submission confirmation email is incorrectly identifying applications as late if they were submitted between 7 p.m. and 11:59 p.m. Eastern time.  These applications are not late.

Here’s how to confirm that your application is timely filed:

  1. Click on LEAs on the top blue bar.
  2. Click on your school district’s record.
  3. Click on Applications (under your school district’s name).
  4. Click “View Application” for your FY 2021 application.  You will see your submit date and time at the top, under Submission Information.  This date will be in Eastern time.  Applications submitted on January 31, 2020 in Eastern time are timely filed.

Please send a message using the Get Help link above if you are concerned, and we will be happy to verify timely submission in writing.

CORE USERS: READ THIS FIRST

  • Your username and password for IAGS are case sensitive. Enter them exactly as they appear on your account creation email.  If you continue to receive a message that your username or password is invalid, your account may be locked or deactivated.  Contact us to unlock your account.
  • If you have not changed your password within the last 120 days, request an account reactivation by typing your email address in the top green box here.
LOG IN to IAGS

Now Accepting IAGS Account Requests

The Impact Aid Grant System is now available to local educational agency (LEA) users.  You may submit an account request for your LEA’s core user now to gain access as soon as possible.  You only need to request an account for one user in your LEA.  This person must be an employee of the LEA with the authority to sign an Impact Aid application.  Once this person logs in, he/she will be able to create and manage accounts for two other users in the LEA.

Training is available for core users to learn how to create and manage the other two accounts.