Category Archives: Training

Impact Aid FY 2025 Applications Due SOON

DO NOT WAIT!! The deadline to submit your school district’s fiscal year (FY) 2025 Impact Aid application is at 11:59 p.m. EST on January 31, 2024.  Start now to avoid a 10% payment penalty.   

As of January 23, roughly 21% of applications are submitted, 52% are in progress, and 27% have not been started.  Given the large number of applicants that have not started, we may not be able to assist everyone. It is imperative that you complete your application as soon as possible. 

The Impact Aid Program office closes at 6 p.m. EST on January 31. 

Remaining Application Training  

Topic 

Date 

Eastern Time 

Link to Register 

Tuition vs. Open Enrollment 

1/25/2024 

2 PM EST  

Register Here 

Tuition vs. Open Enrollment is a new popup training on how to determine whether to count students on the tuition in or tuition out lines of the membership table and in the federally connected categories. 

Ask an Analyst 

1/25/2024 

3 PM EST 

Register Here 

Ask an Analyst 

1/29/2024 

2 PM EST 

Register Here 

We will spend 100% of these sessions answering your Impact Aid-related questions. Come to find answers or listen and learn. 

 

Registration Open for Virtual Application Workshops

Is this your first year submitting a Section 7003 application?  Do you feel lost in IAGS?  If so, join us for a hands on, virtual application workshop!  In these Microsoft Teams sessions, participants will work in a small group with similar school districts and an Impact Aid analyst to complete the FY 2025 Section 7003 application.  You will be able to share your screen and ask questions as you work.

Space is limited and we ask that each person register for ONE workshop.  In order to be considerate of everyone’s time, we also ask that you gather and organize the information you will need to complete the application before attending.  This information is summarized on the Pre-Work Checklist (MS Word file).  If you complete the checklist and come prepared, you will be able to submit your application for signature during the workshop.

Registration links are below and sign ups will close at 5 p.m. Eastern Time the day before the workshop, or when the session is at capacity.  Act now to reserve your spot!  If your spot is confirmed, you will receive a calendar invitation in your email with the Microsoft Teams link to attend.

  • Wednesday, January 17 at 2 p.m. Eastern/11 a.m. Pacific Time (REGISTRATION CLOSED)
  • Thursday, January 18 at 2 p.m. Eastern/11 a.m. Pacific Time (REGISTRATION CLOSED)
  • Tuesday, January 23 at 2 p.m. Eastern/11 a.m. Pacific Time (REGISTRATION CLOSED)

If the session you want to attend is FULL, sign up for the waitlist and we’ll notify you if there’s a cancellation.

New Videos: The Section 7003 Membership Table and Indian Policies and Procedures

We have posted two new training resources to help you learn about different aspects of the Section 7003 program, particularly if you are unable to attend a live webinar.  The first video covers the membership table, with a focus on commonly asked questions, such as how to count children in grades lower than kindergarten, children with tuition agreements, children attending your district under an open enrollment policy, and homeschooled children.  The second video gives a brief overview of Indian Policies and Procedures and waivers, which we hope will be helpful for local educational agencies with Indian lands as well as Tribal officials.

November 2023 – News You Can Use

This month we are highlighting tips to prepare you and your local educational agency (LEA) for our upcoming 2025 application season.

Surveying

Has your LEA conducted this year’s Impact Aid Survey? Whether using a parent pupil survey (PPS) form, source check, or Electronic Data Collection (EDC), choosing a survey date, and then conducting a survey is the beginning to your preparation for your Impact Aid application.

If you need help, check out our Section 7003 Overview and the How to Survey training videos, review the How to Conduct A Survey webinar slides, or contact your Impact Aid analyst directly!  You can find all of our Impact Aid staff state assignments at this link.

Impact Aid Grant System (IAGS) System Updates
IAGS Multi-factor Authentication (MFA)

As of August 29, 2023, to meet current cybersecurity requirements, the IAGS requires school district and state users to access the IAGS through an identity verified Login.gov account.  If you need help with your Login.gov account set-up, see this slide deck with detailed instructions and screenshots or our Frequently Asked Questions document for more information.  Impact Aid staff are unable to assist you with Login.gov identity verification, password, or authentication issues.  The Login.gov helpdesk is open 24 hours a day, 7 days a week and can be reached through https://login.gov/help or by phone at (844) 875-6466.

Account Deactivation

If you have not logged in to IAGS within the last 120 days, your system account is deactivated. You can request that the system administrator reactivate your account by entering your email address in the green box on the Get Help page. Once reactivated, you will be able to gain entry to the system through Login.Gov.

IAGS User Changes

Do you need to make changes to your IAGS users?  To remove a core user, submit your request to the analyst assigned to your state via email.  Provide the new user’s name, title, email address and phone number.  Once added, the core user will receive instructions for account setup by email.  To add or edit secondary user privileges, contact your LEAs core user listed within your LEA record.

Upcoming Webinars

Does your LEA have staff who are new to Impact Aid or need a refresher?

Join the Impact Aid staff in an upcoming webinar.  Our webinars are FREE and open to all. Click this link for a complete schedule through September 2024. Check out our offerings through December below.

Topic Date Eastern Time Pacific Time Link to Register
The 7003 Payment Formula 11/16/2023 3 PM 12 PM Register Here
IAGS Navigation 12/5/2023 2 PM 11 AM Register Here
Section 7002 Overview 12/7/2023 2 PM 11 AM Register Here

Webinar Schedule – October 2023 to September 2024

The Impact Aid Program is announcing new training opportunities through Microsoft Teams.  Classes are free to all.  You will find class descriptions and registration links by clicking the headers below.

After registering, you will receive a calendar invitation in your email with a Microsoft Teams link and joining instructions.  Microphones and video will be turned off for participants but you can use the chat feature to ask questions.

Slides: The Resources page has PDF or PowerPoint copies of the slide decks for most sessions.

Find session descriptions and registration links by clicking the headers below.

TopicDateTime (Eastern)Time (Pacific)Registration Link
Indian Policies and Procedures – Regulations10/12/20233 p.m.12 p.m.Register Here
How To Conduct a Survey10/16/20232 p.m.11 a.m.Register Here
Section 7003 Overview11/7/20233 p.m.12 p.m.Register Here
The 7003 Payment Formula11/16/20233 p.m.12 p.m.Register Here
IAGS Navigation12/5/20232 p.m.11 a.m.Register Here
Section 7002 Overview12/7/20232 p.m.11 a.m.Register Here
IAGS Navigation1/11/20243 p.m.12 p.m.Register Here
Ask an Analyst1/25/20243 p.m.12 p.m.Register Here
Ask an Analyst1/29/20242 p.m.11 a.m.Register Here
Impact Aid Monitoring –  Tips for Success3/6/20243 p.m.12 p.m.Register Here
The 7003 Payment Formula4/25/20242 p.m.11 a.m.Register Here
Electronic Data Collection5/21/20242 p.m.11 a.m.Register Here
IAGS Navigation 6/5/20243 p.m.12 p.m.Register Here
Section 7003 Overview8/6/20242 p.m.11 a.m.Register Here
How To Conduct a Survey8/14/20243 p.m.12 p.m.Register Here
Electronic Data Collection8/22/20243 p.m.12 p.m.Register Here
Indian Policies and Procedures – Regulations9/11/20242 p.m.11 a.m.Register Here
Section 7002 Overview9/17/20242 p.m.11 a.m.Register Here
How To Conduct a Survey9/25/20243 p.m.12 p.m.Register Here

We will focus on the requirements for the annual Impact Aid survey that school districts use to count Federally connected children. The survey must be completed before the LEA submits the Section 7003 grant application due January 31.

DateTime (Eastern)Time (Pacific)Registration Link
10/16/20232 p.m.11 a.m.Register Here
8/14/20243 p.m.12 p.m.Register Here
9/25/20243 p.m.12 p.m.Register Here

We will provide an overview of the Electronic Data Collection pilot process for LEAs interested in leveraging a parent portal or other software to conduct the Impact Aid survey online. The focus will be on the system requirements for producing survey data that is compliant with the program statute and regulations.

DateTime (Eastern)Time (Pacific)Registration Link
5/21/20242 p.m.11 a.m.Register Here
8/22/20243 p.m.12 p.m.Register Here

We will provide an overview of the data necessary to submit the annual Section 7002 grant application, as well as the payment calculation. Section 7002 school districts receive funds based on the number of eligible Federal acres within their boundaries. If you apply for Impact Aid based solely on a count of Federally connected children, this session is not for you.

DateTime (Eastern)Time (Pacific)Registration Link
12/7/20232 p.m.11 a.m.Register Here
9/17/20242 p.m.11 a.m.Register Here

We will give a broad overview of all aspects of the Section 7003 program (Payments for Federally Connected Children), including the data collection process, application submission, review timeline, and payment information. This session is particularly targeted to those who are brand new to Impact Aid and need to know a little bit of everything.

DateTime (Eastern)Time (Pacific)Registration Link
11/7/20233 p.m.12 p.m.Register Here
8/6/20242 p.m.11 a.m.Register Here

LEAs claiming children living on Indian lands on the Section 7003 application must have Indian Policies and Procedures (IPPs) or a waiver updated annually. This session will cover the requirements in the Impact Aid program regulations related to IPPs and waivers.

DateTime (Eastern)Time (Pacific)Registration Link
10/12/20233 p.m.12 p.m.Register Here
9/11/20242 p.m.11 a.m.Register Here

This webinar will take attendees step-by-step through the Section 7003 formula payment calculation and show you how to find the data inputs on your payment voucher. The session is particularly useful for LEAs who need to estimate future Impact Aid payments as part of their budgeting process.

DateTime (Eastern)Time (Pacific)Registration Link
11/16/20233 p.m.12 p.m.Register Here
4/25/20242 p.m.11 a.m.Register Here

This webinar will provide a basic orientation to the Impact Aid Grant System, including account setup. We will address common questions such as how to find a payment voucher, see your application’s status, start and sign an application, and complete assigned tasks.

DateTime (Eastern)Time (Pacific)Registration Link
12/5/20232 p.m.11 a.m.Register Here
1/11/20243 p.m.12 p.m.Register Here
6/5/20243 p.m.12 p.m.Register Here

These sessions are open “office hours” with no particular agenda. Bring your application questions!

DateTime (Eastern)Time (Pacific)Registration Link
1/25/20243 p.m.12 p.m.Register Here
1/29/20242 p.m.11 a.m.Register Here

This session will be targeted towards LEAs selected for monitoring of their FY 2025 application, although the training is also open to all who would like to join.  We will go over what documentation your analyst will need to see and how to organize and submit documents in the IAGS.

DateTime (Eastern)Time (Pacific)Registration Link
3/6/20243 p.m.12 p.m.Register Here

NEW RESOURCE: Section 7003 Videos

In case you are unable to join us for one of our free webinars, we have recorded six short presentations covering the important parts of our two most popular sessions: the Section 7003 Overview and How to Conduct a Survey.  Check them out here.  Each video has related resource links at the bottom and a transcript if you prefer to read the narration.

We will continue to offer webinars that will go into each topic in depth and answer your questions, however the videos are the next best thing if you can’t come or just need a high level overview.

School Year 2022-23 Impact Aid Training Webinars

Below are the webinars that the Impact Aid Program will be giving for the first half of school year 2022-23.  Classes are free and registration is required.

After registering, you will receive a calendar invitation in your email with a Microsoft Teams link to join.  Please mute your microphone and video during the training.  You can use the chat box to ask questions and communicate with the presenter.

Slides: The Resources page has PDF or PowerPoint copies of the slide decks for most sessions.

Find session descriptions and registration links by clicking the headers below. 

Webinar Topic Date Time (Eastern) Time (Pacific) Registration Link
IAGS Navigation for LEA Users 9/21/2022 3:00pm 12:00pm Direct Link (No Registration)
How To Conduct A Survey (Section 7003) 9/28/2022 2:00pm 11:00am Register Here
GCD and Heavily Impacted Data Submissions (for SEA) 9/29/2022 3:00pm 12:00pm Register Here
Electronic Data Collection 10/5/2022 2:00pm 11:00am Register Here
Overview of Section 7002 10/6/2022 2:00pm 11:00am Register Here
Overview of Section 7003 10/13/2022 3:00pm 12:00pm Register Here
Regulatory Requirements for Indian Policies and Procedures (IPPs) 10/18/2022 2:00pm 11:00am Register Here
How To Conduct A Survey (Section 7003) 10/26/2022 3:00pm 12:00pm Register Here
The Section 7003 Payment Formula 11/3/2022 2:00pm 11:00am Register Here
Electronic Data Collection 11/14/2022 3:00pm 12:00pm Register Here
Regulatory Requirements for Indian Policies and Procedures (IPPs) 11/16/2022 2:00pm 11:00am Register Here
IAGS Navigation for LEA Users 12/8/2022 2:00pm 11:00am Register Here
Overview of Section 7003 12/15/2022 3:00pm 12:00pm Register Here
IAGS Navigation for LEA Users 1/11/2023 3:00pm 12:00pm Register Here
Ask an Analyst – Open Q&A Session 1/19/2023 2:00pm 11:00am Register Here
Ask an Analyst – Open Q&A Session 1/24/2023 2:00pm 11:00am Register Here
Ask an Analyst – Open Q&A Session 1/25/2023 3:00pm 12:00pm Register Here
 
We will focus on the requirements for the annual Impact Aid survey that school districts use to count Federally connected children. The survey must be completed before the LEA submits the Section 7003 grant application due January 31.
DateTime (Eastern)Time (Pacific)Registration Link
9/28/20222:00pm11:00amRegister Here
10/26/20223:00pm12:00pmRegister Here

This training is for State Educational Agency staff.  Annually, the Impact Aid Program requests data from State Educational Agencies that may be used to increase the payment to certain school districts in the state. This webinar will cover the data needed from states to provide a “generally comparable district” (GCD) local contribution rate increase and a “heavily impacted” payment increase under Section 7003(b)(2).

DateTime (Eastern)Time (Pacific)Registration Link
9/29/20223:00pm12:00pmRegister Here

We will provide an overview of the Electronic Data Collection pilot process for LEAs interested in leveraging a parent portal or other software to conduct the Impact Aid survey online. The focus will be on the system requirements for producing survey data that is compliant with the program statute and regulations.

DateTime (Eastern)Time (Pacific)Registration Link
10/5/20222:00pm11:00amRegister Here
11/14/20223:00pm12:00pmRegister Here

We will provide an overview of the data necessary to submit the annual Section 7002 grant application, as well as the payment calculation. Section 7002 school districts receive funds based on the number of eligible Federal acres within their boundaries. If you apply for Impact Aid based solely on a count of Federally connected children, this session is not for you.

DateTime (Eastern)Time (Pacific)Registration Link
10/6/20222:00pm11:00amRegister Here

We will give a broad overview of all aspects of the Section 7003 program (Payments for Federally Connected Children), including the data collection process, application submission, review timeline, and payment information. This session is particularly targeted to those who are brand new to Impact Aid and need to know a little bit of everything.

DateTime (Eastern)Time (Pacific)Registration Link
10/13/20223:00pm12:00pmRegister Here
12/15/20223:00pm12:00pmRegister Here

LEAs claiming children living on Indian lands on the Section 7003 application must have Indian Policies and Procedures (IPPs) or a waiver updated annually.  This session will cover the requirements in the Impact Aid program regulations related to IPPs and waivers.

DateTime (Eastern)Time (Pacific)Registration Link
10/18/20222:00pm11:00amRegister Here
11/16/20222:00pm11:00amRegister Here

This webinar will take attendees step-by-step through the Section 7003 formula payment calculation and show you how to find the data inputs on your payment voucher. The session is particularly useful for LEAs who need to estimate future Impact Aid payments as part of their budgeting process.

DateTime (Eastern)Time (Pacific)Registration Link
11/3/20222:00pm11:00amRegister Here

This webinar will provide a basic orientation to the Impact Aid Grant System, including account setup. We will address common questions such as how to find a payment voucher, see your application’s status, start and sign an application, and complete assigned tasks.

DateTime (Eastern)Time (Pacific)Registration Link
9/21/223:00pm12:00pmDirect Link Here (No Registration Required)
12/8/20222:00pm11:00amRegister Here
1/11/20233:00pm12:00pmRegister Here
These sessions are open “office hours” with no particular agenda. Impact Aid applications are due January 31. Bring your questions!
Date Time (Eastern) Time (Pacific) Registration Link
1/19/2023 2:00pm 11:00am Register Here
1/24/2023 2:00pm 11:00am Register Here
1/25/2023 3:00pm 12:00pm Register Here

Discretionary Construction Grant Applications Now Available

Grant applications for FY 2021 Impact Aid Discretionary Construction awards are now published on Grants.gov.  The application deadline is September 13, 2021 at 11:59:59 PM Eastern time.  We have posted related forms and materials on our Resources page.

Discretionary Construction grant funding is available to LEAs who meet requirements related to bonding capacity and who have at least 50% of their membership either living on Indian lands or with a parent in the Uniformed Services.  Eligible applicants must also have an educational facility with an emergency health and safety condition.  Please review the Notice Inviting Applications for detailed eligibility information.

We encourage interested applicants to join us for a pre-application webinar on Thursday, August 19, 2021 at 1:00 Eastern time. Click here to join the meeting, or join by phone at 202-991-0393, conference code 968 040 340#.  We will post the slides on the Resources page after the presentation.

FY 2022 Applications Open and Coronavirus Relief Act

The Impact Aid Program is pleased to announce that the Section 7002 and Section 7003 applications for Fiscal Year (FY) 2022 are now available in the Impact Aid Grant System (IAGS). The deadline is Monday, February 1, 2021 at 11:59 P.M. Eastern time.  Late applications will receive a ten percent penalty on all payments arising from the application, so please file early.

On Friday, December 4, 2020 the President signed H.R. 8472, the Impact Aid Coronavirus Relief Act (the Act).  For FY 2022, the Act permits Section 7003 applicants the flexibility to use student count data from their reviewed prior year application, or apply as usual, using student count data from the 2020-2021 school year.  Section 7002 LEAs may submit the same reviewed application data used on the FY 2021 application, or apply as usual.

Instructions for taking advantage of this new option, including how to find a copy of your LEA’s FY 2021 application, are available below:

The Sec. 7003 User Guide explains which portions of the application are subject to the new flexibility.

Training Reminder

We will be hosting several trainings in the coming weeks. The upcoming “Ask An Analyst” sessions provide an open opportunity for LEAs to ask questions and receive assistance on completing the application.

Amended Applications Can Be Submitted Now

Does your FY 2021 Impact Aid grant application need to be updated?  It is a good idea to check your application to ensure all of your Federally connected students are properly reported.

If you need to make a change, you may amend your FY 2021 application from now until August 31, 2020.

We strongly recommend compiling your edits before you start the amendment. When you start an amendment, the Department of Education’s review process on your original application stops. The review process does not start again until the amended application is signed and submitted.

Click here for a video and user guide on how to submit an amended application.