October 2023 – News You Can Use

Fiscal Year (FY) 2024 Initial Payments

The Federal government is operating under a Continuing Resolution for FY 2024, which provides a small percentage of Impact Aid funding appropriated for FY 2023, through November 17, 2023.  The Impact Aid Program has begun releasing basic support payments for local educational agencies (LEAs) that have requested an early payment.  We have released 767 basic support payments set at 50% proration and 106 payments for Children with Disabilities at a rate of $500 per weighted student unit.

If your LEA will require an FY 2024 initial Impact Aid payment before December 31, 2023 to meet operational expenses, you can request an expedited payment through the Impact Aid Grant System (IAGS). Go to this link for instructions for submitting the request through IAGS.  We will release additional payments as we receive additional funds in the future.

FY 2022 Closeout

We have completely closed out FY 2022.  The final 7003 (b) and (d) payments were made on September 11, 2023.  Final 7002 payments were made on October 3, 2023, and final 7007(a) formula construction final payments were made on October 10, 2023.  Please check IAGS for your vouchers.  You will be able to dispose of your supporting documents for the FY 2022 application in October 2026.

IAGS Multi-factor Authentication (MFA)

As of August 29, 2023, to meet current cybersecurity requirements, the IAGS requires school district and state users to access the IAGS through an identity verified Login.gov account.  If you need help with your Login.gov account set-up, see this slide deck with detailed instructions and screenshots or our Frequently Asked Questions document for more information.  Impact Aid staff are unable to assist you with Login.gov identity verification, password, or authentication issues.  The Login.gov helpdesk is open 24 hours a day, 7 days a week and can be reached through https://login.gov/help or by phone at (844) 875-6466.

Upcoming Webinars – New Schedule

Does your LEA have staff who are new to Impact Aid or need a refresher?

Join the Impact Aid staff in an upcoming webinar.  Our webinars are FREE and open to all. Click this link for a complete schedule through September 2024 or check out this month’s offerings below.

Topic Date Eastern Time Pacific Time Link to Register
How To Conduct a Survey 10/16/2023 2 PM 11 AM Register Here
Section 7003 Overview 11/7/2023 3 PM 12 PM Register Here
The 7003 Payment Formula 11/16/2023 3 PM 12 PM Register Here

July 2023 – News You Can Use

Sample Source Check Form

Are you using our most recent sample source check form? We revised our sample source check form in 2019 to better align with how the Impact Aid Grant system (IAGS) application requests your child counts.  A number of LEAs are still using an old source check template, which can make filling out your application and being monitored more difficult that it needs to be.  If the source check template that you are using refers to “tables” or is in Microsoft Word format, it is not the most current version.

IAGS captures student counts based on federal connection by categories (A-G) and by Federal property, and no longer uses Tables 1-5.  Our current sample source check form is a Microsoft Excel form, making it easier to add rows and count eligible children.  The Excel worksheet has tabs at the bottom for each of the Federally connected categories and Federal property type. Each tab has the appropriate signature block(s) for your certifier(s). When doing your survey for the 2023-24 school year, use our revised source check form by downloading the Excel file here.

Records Retention Requirements

Do you have old Section 7003 Impact Aid forms piling up? The Impact Aid regulation specifies that all application documentation (including survey forms and source checks) must be retained for 3 years after receipt of the final payment for that application.  This chart shows the final payment dates and retention schedule for recent fiscal years:

Application Fiscal Year Final Payment Date Retain Records Until School Year of Records
2021 5/8/2023 5/8/2026 2019-2020
2020 4/23/2021 4/23/2024 2018-2019
2019 3/6/2020 3/6/2023 2017-2018
2018 4/9/2019 4/9/2022 2016-2017
2017 8/19/2018 8/19/2021 2015-2016

Upcoming Impact Aid Webinar

Click here to view a complete webinar schedule.  Our webinars are FREE and open to all.

Overview of Section 7003 (Payments for Federally Connected Children) 

July 13, 2023

2:00 PM – 3:00 PM EST

Register Here

 FY 2023 Payments

To date, Impact Aid has released initial and interim payments at a 90% proration and $1,050 per weighted student unit for Children with Disabilities (CWD) to all eligible districts. Generally Comparable District and Heavily Impacted adjustments are complete.

New Log In Screen

Soon, the Impact Aid Grant System will prompt users to chose their user type when logging in.  Please choose the option for Local Educational Agency and State Users.  This will allow you to log in with your username and password as usual.  Once you make this selection, the system will remember your browser and device and you will not be prompted again.

Screenshot of Log In Selection screen with Local Educational Agency and State User Log In highlighted.

If you make the wrong selection, you will need to clear your browser history and cache in order to see the prompt again and make the correct selection.  In most browsers, holding down the CTRL + SHIFT + DEL keys at the same time will bring up the window that will allow you to clear your history and cache.  After clearing, refresh your browser window and navigate to the log in screen to see the prompt.