Director’s Quarterly Update – FY 2024, Q3

Hello everyone!

Welcome to the third issue of the Impact Aid Director’s Quarterly Update.  The Impact Aid program team is thrilled to announce that we will be closing out the fiscal year (FY) 2024 in the coming weeks.  This marks the first time in the program’s history that final payments will be processed within the same fiscal year, a milestone made possible in part by the diligent work of our payment team, who are featured below.

As of today, the team has completed 76% of initial monitoring reviews for FY 2025.  We are on track to be ready to make initial payments for FY 2025, pending a full appropriation on October 1, 2024, and final payments by Spring 2025.

As you wrap up the school year, we encourage you to read through the best practice tips and upcoming technical assistance opportunities listed below.  Our goal is to ensure a successful application season for FY 2026!

Funding Updates

We have released all section 7003(b) Basic Support payments at 100% of Prorated LOT; and section 7003 (d) Payments for Children with Disabilities at a rate of $1,200 per Weighted Student Unit.  Section 7002 local educational agencies (LEAs) have received their foundation .  We also made the final section 7007 formula construction payments for FY 2024 in May.

We plan on releasing final FY 2024 payments for both 7002 and 7003 later in June.  If you are concerned about receiving unplanned funds late in your fiscal year, you can request a payment block in the Impact Aid Grant System (IAGS).  Once you’ve signed in, scroll to the bottom of your Home page to find the new Batched Payments section.  Click the $ button on the top right of the box to go to your LEA’s full Payment History page.  Then, click the Request Payment Block button on the top right of the Payment History page to start the payment block process.

FY 2024 Final Appropriation FY 2024 Distributions as of 5/30/24
Basic Support $1,474,000,000 $1,336,980,780.00
Federal Property $79,000,000 $65,457,923.00
Children with Disabilities $48,316,000 $44,314,480.00
Construction $19,000,000 $18,999,757

FY 2025 Application Update

If you need to amend your FY 2025 application, you may do so until July 1, 2024.  The IAGS Navigation webinar on June 5 at 3 p.m. Eastern Time will show you how (registration information is below).

Special Team Spotlight – Payments

This quarter we recognize our payments team.  This team consists of the Team Lead Kisha Spruill, and team members Shaunton Alston, Ulyssa Rempson, and Melissa Torchon-Duke.  This is the behind-the-scenes team that ensures any errors with your payments are quickly and accurately corrected to ensure your payments reach you in a timely manner.  This team also assists LEAs with updating their bank data in coordination with the G6 (formerly G5) payment system and performs a reconciliation of payments to ensure the IAGS and G6 transactions match.  This team uses their extensive knowledge of the payment system to support the program with efficiency and professionalism.  Have a question about payments?  Send an email to Impact.Aid@ed.gov.

Impact Aid Best Practices: Staff Transitions

For many districts, the end of the school year and the beginning of another year signals changes with staff. Here is what we suggest to ensure a successful start to your new Impact Aid Year:

  • Update your LEA’s contact person in IAGS. After signing in to IAGS, click on LEAs on the top blue menu, then the name of your school district.  Click the Update LEA Details button at the top right to change the contact information.
  • Make sure the next person has access to your LEA’s past Impact Aid survey records. You must keep your backup documentation until three years after the final payment for that year was made.  Currently, your LEA should have the records from your FY 2021 application (school year 2019-2020 survey data), and forward.
  • Visit our New to Impact Aid page for a basic overview of our Section 7002 and 7003 prog There you’ll find links to training videos and the basic information you need to get started.

For even more help, feel free to contact your LEA’s state assigned program analyst directly here: https://impactaid.ed.gov/iap_staff/.  They can also assist you with setting up new accounts in IAGS, if necessary.

Upcoming Webinars

Join the Impact Aid staff in an upcoming webinar.  Our webinars are FREE and open to all. Click this link for a complete schedule through September 2024.

Topic Date Eastern Time Pacific Time Link to Register
IAGS Navigation 6/5/2024 3 p.m. 12 p.m. Register Here
Section 7003 Overview 8/6/2024 2 p.m. 11 a.m. Register Here
How To Conduct a Survey 8/14/2024 3 p.m. 12 p.m. Register Here
Electronic Data Collection 8/22/2024 3 p.m. 12 p.m. Register Here

As always, reach out to us anytime for assistance, and feel free to contact your program analyst directly here: https://impactaid.ed.gov/iap_staff/.

Faatimah Muhammad

Director, Impact Aid

 

 

 

May 2024 – News You Can Use

Fiscal Year (FY) 2024 Payment Updates

Impact Aid has released interim section 7003(b) Basic Support payments at 100% of Prorated LOT; and section 7003(d) Payment for Children with Disabilities (CWD) at $1,200 per weighted student unit. All eligible Section 7002 districts have received their foundation payment.  Generally Comparable District and Heavily Impacted adjustments are complete. Look for section 7007 construction payments for eligible Section 7003 grantees and remaining funds payments for 7002 grantees this summer.

Payment Blocks

We anticipate issuing final FY 2024 Section 7003 payments much earlier than usual this year.  If you have concerns about receiving unplanned funds at the end of your school fiscal year, you may request a payment block to hold those funds. Here’s how:

  1. Log in into to the Impact Aid Grant System (IAGS) using Login.gov at https://impactaidgrant.ed.gov/suite/sites/impact-aid
  2. Click the $ button under 7003 Application Status or 7002 Application Status.
  3. Click the Request Payment Block button at the top right of the Payment History page.
  4. Choose the date you would like the payment block to end and choose 2024 as the fiscal year for which you would like to block your payments.
  5. Click the Send to Review button.

When the request is approved, you’ll receive an email confirmation.  We cannot make payments to your LEA until the block expires or you change the date, so please plan carefully.

Amending FY 2025 Applications

The deadline to submit an amendment is July 1, 2024.  Typically, the annual amendment deadline is June 30, but as that falls on a Sunday this year, the deadline is the next business day.

Please visit this training page to view our amendment user guide, quick tips and short video to assist you in completing an application amendment through the IAGS .

FY 2024 Formula Construction 7007(a) Updates

As this is an even-numbered fiscal year, we received appropriated funds for formula construction grants totaling $19 million, a slight increase over the $17.4 million appropriated for FY 2022.  To be eligible to receive these funds, a local educational agency (LEA) must:

  • Be eligible under section 7003(b)(2)- Payments for Heavily Impacted LEAs; or
  • Have at least 50% military connected children in categories B and D(i): or,
  • Have at least 50% children who reside on eligible Indian lands in category C.

LEAs do not apply for these funds.  Payments are calculated using the FY 2024 Section 7003 application child counts.  LEAs must use these funds for construction and report expenditures on their next Impact Aid application.

Impact Aid Customer Service Survey

Did you know that you can provide anonymous feedback on the assistance you received from an Impact Aid analyst?  Each analyst has a link to our customer service survey at the bottom of their email signature.  Please use this form to let us know what we’re doing well and where we can improve!

Grantee Satisfaction Survey

The 2024 Grantee Satisfaction Survey launched on April 4, 2024, and if you were selected, you should have received the survey from the CFI Group on behalf of the Department of Education.”  The email subject line is Department of Education Grantee Satisfaction Survey 2024.” The survey is administered by an independent third-party research firm, so our staff will not receive individual survey responses and will have no way of knowing how individual grantees responded.  While the survey is voluntary, we count on everyone’s participation to provide representative results and to help us identify how best to serve you.  The survey should take less than 15 minutes to complete, and our success depends on how many of you respond.

Upcoming Webinars

Does your local educational agency have staff who are new to Impact Aid or need a refresher?

Join the Impact Aid staff in an upcoming webinar.  Our webinars are FREE and open to all. Click this link for a complete schedule through September 2024.

Topic Date Eastern Time Pacific Time Link to Register
Electronic Data Collection 5/21/2024 2 p.m. 11 a.m. Register Here
IAGS Navigation 6/5/2024 3 p.m. 12 p.m. Register Here

April 2024 – News You Can Use

Fiscal Year (FY) 2024 Appropriation News 

On March 23, 2024, the President signed the Further Consolidated Appropriations Act, 2024. The act includes provisions for Impact Aid as follows: 

  • $1,474,000,000 for basic support payments under section 7003(b),  
  • $48,316,000 for payments for children with disabilities under section 7003(d),  
  • $19,000,000 for construction under section 7007(a) [formula grants],  
  • $79,000,000 for Federal property payments under section 7002, and  
  • $4,835,000 for facilities maintenance under section 7008 [for Department of Education-owned schools].  

It takes several weeks for the funds to make their way through the Department of Treasury, Office of Management and Budget (OMB), and to the Department of Education, where they will finally be allotted to our account for distribution.   We have started making Section 7003(b) interim payments at a proration of 100% using an “above the continuing resolution” increase of $397 million that OMB granted Impact Aid in mid-March, based on our historical rate of obligations.  We are able to pay at a higher proration than the usual 90% interim rate because the FY 2024 maximum payment data is close to final, and we received an increase in appropriated funds for basic support.  We will finish sending out the remainder of interim payments as soon as our full-year funds are available in our accounts.  At that time, we will also raise the rate for 7003(d) payments to send out additional Children with Disabilities funds.  We expect all interim 7003 payments to be released before the end of April. 

Amending FY 2025 Applications 

The deadline to submit an amendment is June 30, 2024.  

Please visit this training page to view our amendment user guide, quick tips and short video to assist you in completing an application amendment through the Impact Aid Grant System (IAGS).  

Upcoming Webinars 

Does your local educational agency have staff who are new to Impact Aid or need a refresher? 

Join the Impact Aid staff in an upcoming webinar.  Our webinars are FREE and open to all. Click this link for a complete schedule through September 2024.    

Topic  Date  Eastern Time  Pacific Time  Link to Register 
The 7003 Payment Formula  4/25/2024  2 PM  11 AM  Register Here 

 

Electronic Data Collection  5/21/2024  2PM  11 AM  Register Here 

 

 

Faatimah Muhammad, 

Impact Aid Program Director 

Director’s Quarterly Update – FY 2024, Q2

IAP Director’s Quarterly Newsletter Q2 FY24 (PDF file)

Hello everyone!

Welcome to our second issue of the Impact Aid Director’s Quarterly Update.  We are excited to feature one of our special teams in this edition. Their work plays a critical role in the distribution of Impact Aid grant funds. In the next quarterly newsletter, we look forward to featuring best practices from one of our stellar federally impacted districts.

Funding Updates

As of today, the Department of Education is funded through March 22, 2024.  For fiscal year (FY) 2024, we are currently paying Section 7003 local educational agencies (LEAs) at a proration of 50%, including payment adjustments due to Generally Comparable District Local Contribution Rates and Heavily Impacted payments under Section 7003(b)(2).  All eligible grantees received an initial payment for Children with Disabilities at $500 per Weighted Student Unit.  Section 7002 LEAs have received their foundation payments.

 

 

FY 2023 Final Appropriation

FY 2024 Distributions Under Continuing Resolution as of 3/4/24

Basic Support

$1,468,242,000

$583,623,627

Federal Property

$78,313,000

$63,088,553

Children with Disabilities

$48,316,000

$18,423,220

Construction

$18,406,000

$0

Special Team Spotlight

The Generally Comparable District (GCD) team has showcased their skills by initiating the GCD process earlier this year, leading to an earlier disbursement of Impact Aid payments. This strategic move not only underscores the team’s dedication but also exemplifies their commitment to ensuring LEAs receive their maximum payment under this provision.

The FY 24 GCD team consists of the following analysts: Chad Eggleston (lead), Michael Thomas, Alejandra Villalobos, and Lloyd Matthews. Kudos to the team for their hard work in this process of grantmaking.

FY 2025 Application Season Update

We received 1,004 Section 7003 applications and 206 Section 7002 applications in January, with 56% percent submitted in the final week before the deadline.

Facilities Maintenance – Section 7008

On Tuesday, December 19, 2023, the Impact Aid Director signed the Transfer of Ownership package for the new Randolph Field Elementary School located on Joint Base San Antonio, Texas.  Congratulations to the Randolph Field School District!  There are now only four Department of Education-owned school buildings on military installations, and we expect two of the remaining facilities to transfer to LEAs in FY 2024.

Grantee Satisfaction Survey

The Department of Education is ramping up its FY 2024 Grantee Satisfaction Survey.  All 7002 applicants will be surveyed and 20% of section 7003 applicants will be randomly selected for the survey. The launch date is slated for April 1, 2024.

As always, reach out to us anytime for assistance, and feel free to contact your program analyst directly here: https://impactaid.ed.gov/iap_staff/.

 

Faatimah Muhammad

Director, Impact Aid

 

March 2024 – News You Can Use

Fiscal Year (FY) 2025 Monitoring Notifications 

Monitoring notifications for the fiscal year (FY) 2025 application have been emailed to selected grantees. If you have received one of these notifications and need assistance, you should contact the Impact Aid analyst listed on your monitoring notification email.  Our March 6th webinar will specifically focus on providing assistance to districts that were selected for monitoring. Registration links for those webinars have been sent out in the monitoring notices and are included below for your convenience.  We highly recommend attending the webinar.  For local education agencies (LEAs) using electronic data collection (EDC), there will be a special webinar on March 7th at 2 PM ET.  

Late FY 2025 Application 

Did you miss the application deadline?  The FY 2025 late application deadline for Section 7002 and Section 7003 is April 1, 2024.  Late applications are assessed a 10% payment penalty.  

Amending FY 2025 Applications 

The deadline to submit an amendment is June 30, 2024.  

Please visit this training page to view our amendment user guide, quick tips and short video to assist you in completing an application amendment through the Impact Aid Grant System (IAGS).  

Upcoming Webinars 

Does your LEA have staff who are new to Impact Aid or need a refresher? 

Join the Impact Aid staff in an upcoming webinar. Our webinars are FREE and open to all. Click this link for a complete schedule through September 2024.  

Topic  Date  Eastern Time  Pacific Time  Link to Register 
Impact Aid Monitoring – Tips for Success  3/6/2024  3 PM  12 PM  Register Here 
Impact Aid Monitoring – EDC Tips for Success  3/7/2024  2PM  11 AM  Register Here 

 

February 2024 – News You Can Use

Fiscal Year (FY) 2025 Application Reminders

Did you miss the application deadline?  There is still time to apply for Impact Aid!  The fiscal year (FY) 2025 late application deadline for Section 7002 and Section 7003 is April 1, 2024.  Late applications are assessed a 10% payment penalty.

The deadline to submit an amendment is June 30, 2024. 

To start an amendment, log in to the Impact Aid Grant System.  On the Home page under the Status box, click the blue person icon to open your 7003 Application or the blue map icon to open your 7002 Application.  On the top right of the application record page, click the button to start an amendment.  Note that starting an amendment stops our review of your application and the review will not resume until your amended application is either canceled or signed and submitted.

On Demand Videos

You can find videos covering many of the most important topics from our webinars by clicking on our training page. You may click on the Section 7003 (Basic Support Payments) Training or Section 7002 (Payments for Federal Property) Training links depending on your interest.

Each video is best viewed in “full screen” mode and has a transcript and related links under the video playlist. 

Upcoming Webinars

Does your local education agency (LEA) have staff who are new to Impact Aid or need a refresher?

Join the Impact Aid staff in an upcoming webinar.  Our webinars are FREE and open to all. Click this link for a complete schedule through September 2024.  Join us on March 6 to find out what happens when your LEA is selected for an in-depth application review.

Topic Date Eastern Time Pacific Time Link to Register
Impact Aid Monitoring – Tips for Success 3/6/2024 3 PM 12 PM Register Here

 

Faatimah Muhammad,

Impact Aid Program, Director

Impact Aid FY 2025 Applications Due SOON

DO NOT WAIT!! The deadline to submit your school district’s fiscal year (FY) 2025 Impact Aid application is at 11:59 p.m. EST on January 31, 2024.  Start now to avoid a 10% payment penalty.   

As of January 23, roughly 21% of applications are submitted, 52% are in progress, and 27% have not been started.  Given the large number of applicants that have not started, we may not be able to assist everyone. It is imperative that you complete your application as soon as possible. 

The Impact Aid Program office closes at 6 p.m. EST on January 31. 

Remaining Application Training  

Topic 

Date 

Eastern Time 

Link to Register 

Tuition vs. Open Enrollment 

1/25/2024 

2 PM EST  

Register Here 

Tuition vs. Open Enrollment is a new popup training on how to determine whether to count students on the tuition in or tuition out lines of the membership table and in the federally connected categories. 

Ask an Analyst 

1/25/2024 

3 PM EST 

Register Here 

Ask an Analyst 

1/29/2024 

2 PM EST 

Register Here 

We will spend 100% of these sessions answering your Impact Aid-related questions. Come to find answers or listen and learn. 

 

January 2024 – News You Can Use

Impact Aid Grantees,

Happy New Year to the Impact Aid Community! Now is the time to start your Fiscal Year (FY) 2025 application.

Impact Aid Main Phone Line

The main telephone number for Impact Aid ((202) 260-3858) has been discontinued as planned. Please contact your State assigned analyst directly for any assistance and contact the analyst’s supervisor if you have not received a response within two business days.

FY 2025 Application Update by the Numbers

  • FY 2025 applications are due on January 31, 2024, at 11:59 PM Eastern Time.
  • Applications received after the deadline are assessed a 10% late penalty.
  • To date, 64% of school districts that applied last year have not started an application.
  • To date, 3% of school districts that applied last year do not have an active core user account for the Impact Aid Grant System (IAGS).

IAGS System Reminders

If you have not logged into the IAGS since August 29, 2023, you likely have not completed the required Multi-Factor Authentication (MFA) setup process through Login.Gov.  For more information about account setup, visit this page on our portal November 2023 – News You Can Use.

Application Workshops

This month we will offer three application workshops for Section 7003 local educational agencies (LEAs) that have collected all of the necessary information to enter on the FY 2025 application but want guidance on entering it correctly in the IAGS.  Space will be limited, so please register for just one workshop on either 1/17, 1/18, or 1/23 at 2 p.m. Eastern time.  At the end of each workshop, most attendees will be able to confidently submit their application forward for signature.

New 7002 Videos

We’ve recording two new videos for 7002 applicants, covering the topics of eligibility, how to apply, and the payment formula.   You can find the videos by going to the Training menu on our website, or by clicking here.  Each video is best viewed in “full screen” mode and has a transcript and related links under the video playlist.

 Upcoming Webinars

Does your LEA have staff who are new to Impact Aid or need a refresher?

Join the Impact Aid staff in an upcoming webinar.  Our webinars are FREE and open to all. Click this link for a complete schedule through September 2024. Check out our offerings through January below.

Topic Date Eastern Time Pacific Time Link to Register
IAGS Navigation 1/11/2024 3 PM 12 PM Register Here
Ask an Analyst 1/25/2024 3 PM 12 PM Register Here
Ask an Analyst 1/29/2024 2 PM 11AM Register Here

Listserv Changes

This month, we will be transitioning to a new listserv platform.  Your subscription will automatically roll over to the new platform.  We will update our website with new listserv registration links once available.

 

Faatimah Muhammad,

Impact Aid Program, Director

Registration Open for Virtual Application Workshops

Is this your first year submitting a Section 7003 application?  Do you feel lost in IAGS?  If so, join us for a hands on, virtual application workshop!  In these Microsoft Teams sessions, participants will work in a small group with similar school districts and an Impact Aid analyst to complete the FY 2025 Section 7003 application.  You will be able to share your screen and ask questions as you work.

Space is limited and we ask that each person register for ONE workshop.  In order to be considerate of everyone’s time, we also ask that you gather and organize the information you will need to complete the application before attending.  This information is summarized on the Pre-Work Checklist (MS Word file).  If you complete the checklist and come prepared, you will be able to submit your application for signature during the workshop.

Registration links are below and sign ups will close at 5 p.m. Eastern Time the day before the workshop, or when the session is at capacity.  Act now to reserve your spot!  If your spot is confirmed, you will receive a calendar invitation in your email with the Microsoft Teams link to attend.

  • Wednesday, January 17 at 2 p.m. Eastern/11 a.m. Pacific Time (REGISTRATION CLOSED)
  • Thursday, January 18 at 2 p.m. Eastern/11 a.m. Pacific Time (REGISTRATION CLOSED)
  • Tuesday, January 23 at 2 p.m. Eastern/11 a.m. Pacific Time (REGISTRATION CLOSED)

If the session you want to attend is FULL, sign up for the waitlist and we’ll notify you if there’s a cancellation.

December 2023 – News You Can Use

Now is the time to start your fiscal Year (FY) 2025 application.  Get started today with your LEA’s application today and cross one thing off your to do list!

FY 2025 Application Update by the Numbers

  • FY 2025 applications are due on January 31, 2024, at 11:59 PM Eastern Time.
  • Applications received after the deadline are assessed a 10% late penalty.
  • To date, 92% of school districts that applied last year have not started an application.
  • To date, 3.4 % of school districts that applied last year do not have an active core user account for the Impact Aid Grant System.
  • To date, 38% of active users have not yet signed in with a Login.gov account.

Impact Aid Grant System (IAGS) System Reminders

If you have not logged into the IAGS since August 29, 2023, you likely not completed the required Multi-Factor Authentication (MFA) setup process through Login.Gov.  For more information about account setup, visit this page on our portal November 2023 – News You Can Use.

Fiscal Year (FY) 2024 Payments Update

The Impact Aid Program has begun releasing basic support payments for local educational agencies (LEAs) that have requested an early payment.  We have released 941 payments set at 50% proration and $500 per weighted student unit for Children with Disabilities (CWD).

If your LEA will require an FY 2024 initial Impact Aid payment before December 30, 2023, to meet operational expenses, you can request an expedited payment through the Impact Aid Grant System (IAGS). Go to this link for instructions for submitting the request through IAGS.  We will release additional payments as we receive additional funds in the future.

Upcoming Webinars

Does your LEA have staff who are new to Impact Aid or need a refresher?

Join the Impact Aid staff in an upcoming webinar.  Our webinars are FREE and open to all. Click this link for a complete schedule through September 2024. Check out our offerings through January below.

Topic Date Eastern Time Pacific Time Link to Register
Section 7002 Overview 12/7/2023 2 PM 11 AM Register Here
IAGS Navigation 1/11/2024 3 PM 12 PM Register Here
Ask an Analyst 1/25/2024 3 PM 12 PM Register Here
Ask an Analyst 1/29/2024 2 PM 11AM Register Here

 

You can submit questions from inside the application system when you need help, send an email to Impact.Aid@ed.gov or contact your analyst directly at Impact Aid Staff.

 

Listserv Changes

In January, we will be transitioning to a new listserv platform.  Your subscription will automatically roll over to the new platform.  We will update our website with new listserv registration links once available.

 

Faatimah Muhammad,

Impact Aid Program, Director

Section 7002 and Section 7003 Fiscal Year 2025 Applications Published Today

The Impact Aid section 7002 and section 7003 applications for Fiscal Year 2025 are now available online in the Impact Aid Grant System (IAGS).

Deadline

The application submission deadline for the Section 7002 and Section 7003 applications is January 31, 2024 at 11:59 p.m. Eastern Time. We urge you to begin working on your application well before the deadline. Do not wait until the last minute to submit your application. Applications received after the deadline are assessed a 10% late penalty.

Selecting the Correct Application

If you count federally connected children, select the 7003 application.  If you count federal acres within your school district boundaries, select the 7002 application.  Some LEAs apply for both.

Getting Started

Log in to the Impact Aid Grant System to start your application.  You must have a Login.gov account to access IAGS.  You can find the instructions for creating a Login.gov account here. If you have not logged in in the past 120 days, you can reactivate your account by entering your email address in the top green box hereMake sure you have all your application users updated before you begin your application.  Users added after the application is started will not have access, and you will need IAP staff assistance to reassign the application to the new account.

The application is a 3-step process.  Enter the data, review the data, and sign the application.  The application is not complete until the signature task is submitted. Applications with the status “Application” or “Signature” are not complete.

Resources

If you need a refresher on IAGS account set up and how to complete an application, see the slide deck, A Guide to Submitting a 7003 Application in the IAGS or Register Here to attend our next live IAGS Navigation Webinar on Tuesday, December 5th at 2 PM Eastern/ 12 PM Pacific.

We have a number of helpful tools available on our IAGS Training and Resources pages to help you submit your application. Once you have started the application, the full set of instructions are available to download at the top of every page of the application.  If you want to print a complete set of instructions, you may download them on the Impact Aid website under Resources.

New Videos: The Section 7003 Membership Table and Indian Policies and Procedures

We have posted two new training resources to help you learn about different aspects of the Section 7003 program, particularly if you are unable to attend a live webinar.  The first video covers the membership table, with a focus on commonly asked questions, such as how to count children in grades lower than kindergarten, children with tuition agreements, children attending your district under an open enrollment policy, and homeschooled children.  The second video gives a brief overview of Indian Policies and Procedures and waivers, which we hope will be helpful for local educational agencies with Indian lands as well as Tribal officials.

November 2023 – News You Can Use

This month we are highlighting tips to prepare you and your local educational agency (LEA) for our upcoming 2025 application season.

Surveying

Has your LEA conducted this year’s Impact Aid Survey? Whether using a parent pupil survey (PPS) form, source check, or Electronic Data Collection (EDC), choosing a survey date, and then conducting a survey is the beginning to your preparation for your Impact Aid application.

If you need help, check out our Section 7003 Overview and the How to Survey training videos, review the How to Conduct A Survey webinar slides, or contact your Impact Aid analyst directly!  You can find all of our Impact Aid staff state assignments at this link.

Impact Aid Grant System (IAGS) System Updates
IAGS Multi-factor Authentication (MFA)

As of August 29, 2023, to meet current cybersecurity requirements, the IAGS requires school district and state users to access the IAGS through an identity verified Login.gov account.  If you need help with your Login.gov account set-up, see this slide deck with detailed instructions and screenshots or our Frequently Asked Questions document for more information.  Impact Aid staff are unable to assist you with Login.gov identity verification, password, or authentication issues.  The Login.gov helpdesk is open 24 hours a day, 7 days a week and can be reached through https://login.gov/help or by phone at (844) 875-6466.

Account Deactivation

If you have not logged in to IAGS within the last 120 days, your system account is deactivated. You can request that the system administrator reactivate your account by entering your email address in the green box on the Get Help page. Once reactivated, you will be able to gain entry to the system through Login.Gov.

IAGS User Changes

Do you need to make changes to your IAGS users?  To remove a core user, submit your request to the analyst assigned to your state via email.  Provide the new user’s name, title, email address and phone number.  Once added, the core user will receive instructions for account setup by email.  To add or edit secondary user privileges, contact your LEAs core user listed within your LEA record.

Upcoming Webinars

Does your LEA have staff who are new to Impact Aid or need a refresher?

Join the Impact Aid staff in an upcoming webinar.  Our webinars are FREE and open to all. Click this link for a complete schedule through September 2024. Check out our offerings through December below.

Topic Date Eastern Time Pacific Time Link to Register
The 7003 Payment Formula 11/16/2023 3 PM 12 PM Register Here
IAGS Navigation 12/5/2023 2 PM 11 AM Register Here
Section 7002 Overview 12/7/2023 2 PM 11 AM Register Here

October 2023 – News You Can Use

Fiscal Year (FY) 2024 Initial Payments

The Federal government is operating under a Continuing Resolution for FY 2024, which provides a small percentage of Impact Aid funding appropriated for FY 2023, through November 17, 2023.  The Impact Aid Program has begun releasing basic support payments for local educational agencies (LEAs) that have requested an early payment.  We have released 767 basic support payments set at 50% proration and 106 payments for Children with Disabilities at a rate of $500 per weighted student unit.

If your LEA will require an FY 2024 initial Impact Aid payment before December 31, 2023 to meet operational expenses, you can request an expedited payment through the Impact Aid Grant System (IAGS). Go to this link for instructions for submitting the request through IAGS.  We will release additional payments as we receive additional funds in the future.

FY 2022 Closeout

We have completely closed out FY 2022.  The final 7003 (b) and (d) payments were made on September 11, 2023.  Final 7002 payments were made on October 3, 2023, and final 7007(a) formula construction final payments were made on October 10, 2023.  Please check IAGS for your vouchers.  You will be able to dispose of your supporting documents for the FY 2022 application in October 2026.

IAGS Multi-factor Authentication (MFA)

As of August 29, 2023, to meet current cybersecurity requirements, the IAGS requires school district and state users to access the IAGS through an identity verified Login.gov account.  If you need help with your Login.gov account set-up, see this slide deck with detailed instructions and screenshots or our Frequently Asked Questions document for more information.  Impact Aid staff are unable to assist you with Login.gov identity verification, password, or authentication issues.  The Login.gov helpdesk is open 24 hours a day, 7 days a week and can be reached through https://login.gov/help or by phone at (844) 875-6466.

Upcoming Webinars – New Schedule

Does your LEA have staff who are new to Impact Aid or need a refresher?

Join the Impact Aid staff in an upcoming webinar.  Our webinars are FREE and open to all. Click this link for a complete schedule through September 2024 or check out this month’s offerings below.

Topic Date Eastern Time Pacific Time Link to Register
How To Conduct a Survey 10/16/2023 2 PM 11 AM Register Here
Section 7003 Overview 11/7/2023 3 PM 12 PM Register Here
The 7003 Payment Formula 11/16/2023 3 PM 12 PM Register Here

Webinar Schedule – October 2023 to September 2024

The Impact Aid Program is announcing new training opportunities through Microsoft Teams.  Classes are free to all.  You will find class descriptions and registration links by clicking the headers below.

After registering, you will receive a calendar invitation in your email with a Microsoft Teams link and joining instructions.  Microphones and video will be turned off for participants but you can use the chat feature to ask questions.

Slides: The Resources page has PDF or PowerPoint copies of the slide decks for most sessions.

Find session descriptions and registration links by clicking the headers below.

TopicDateTime (Eastern)Time (Pacific)Registration Link
Indian Policies and Procedures – Regulations10/12/20233 p.m.12 p.m.Register Here
How To Conduct a Survey10/16/20232 p.m.11 a.m.Register Here
Section 7003 Overview11/7/20233 p.m.12 p.m.Register Here
The 7003 Payment Formula11/16/20233 p.m.12 p.m.Register Here
IAGS Navigation12/5/20232 p.m.11 a.m.Register Here
Section 7002 Overview12/7/20232 p.m.11 a.m.Register Here
IAGS Navigation1/11/20243 p.m.12 p.m.Register Here
Ask an Analyst1/25/20243 p.m.12 p.m.Register Here
Ask an Analyst1/29/20242 p.m.11 a.m.Register Here
Impact Aid Monitoring –  Tips for Success3/6/20243 p.m.12 p.m.Register Here
The 7003 Payment Formula4/25/20242 p.m.11 a.m.Register Here
Electronic Data Collection5/21/20242 p.m.11 a.m.Register Here
IAGS Navigation 6/5/20243 p.m.12 p.m.Register Here
Section 7003 Overview8/6/20242 p.m.11 a.m.Register Here
How To Conduct a Survey8/14/20243 p.m.12 p.m.Register Here
Electronic Data Collection8/22/20243 p.m.12 p.m.Register Here
Indian Policies and Procedures – Regulations9/11/20242 p.m.11 a.m.Register Here
Section 7002 Overview9/17/20242 p.m.11 a.m.Register Here
How To Conduct a Survey9/25/20243 p.m.12 p.m.Register Here

We will focus on the requirements for the annual Impact Aid survey that school districts use to count Federally connected children. The survey must be completed before the LEA submits the Section 7003 grant application due January 31.

DateTime (Eastern)Time (Pacific)Registration Link
10/16/20232 p.m.11 a.m.Register Here
8/14/20243 p.m.12 p.m.Register Here
9/25/20243 p.m.12 p.m.Register Here

We will provide an overview of the Electronic Data Collection pilot process for LEAs interested in leveraging a parent portal or other software to conduct the Impact Aid survey online. The focus will be on the system requirements for producing survey data that is compliant with the program statute and regulations.

DateTime (Eastern)Time (Pacific)Registration Link
5/21/20242 p.m.11 a.m.Register Here
8/22/20243 p.m.12 p.m.Register Here

We will provide an overview of the data necessary to submit the annual Section 7002 grant application, as well as the payment calculation. Section 7002 school districts receive funds based on the number of eligible Federal acres within their boundaries. If you apply for Impact Aid based solely on a count of Federally connected children, this session is not for you.

DateTime (Eastern)Time (Pacific)Registration Link
12/7/20232 p.m.11 a.m.Register Here
9/17/20242 p.m.11 a.m.Register Here

We will give a broad overview of all aspects of the Section 7003 program (Payments for Federally Connected Children), including the data collection process, application submission, review timeline, and payment information. This session is particularly targeted to those who are brand new to Impact Aid and need to know a little bit of everything.

DateTime (Eastern)Time (Pacific)Registration Link
11/7/20233 p.m.12 p.m.Register Here
8/6/20242 p.m.11 a.m.Register Here

LEAs claiming children living on Indian lands on the Section 7003 application must have Indian Policies and Procedures (IPPs) or a waiver updated annually. This session will cover the requirements in the Impact Aid program regulations related to IPPs and waivers.

DateTime (Eastern)Time (Pacific)Registration Link
10/12/20233 p.m.12 p.m.Register Here
9/11/20242 p.m.11 a.m.Register Here

This webinar will take attendees step-by-step through the Section 7003 formula payment calculation and show you how to find the data inputs on your payment voucher. The session is particularly useful for LEAs who need to estimate future Impact Aid payments as part of their budgeting process.

DateTime (Eastern)Time (Pacific)Registration Link
11/16/20233 p.m.12 p.m.Register Here
4/25/20242 p.m.11 a.m.Register Here

This webinar will provide a basic orientation to the Impact Aid Grant System, including account setup. We will address common questions such as how to find a payment voucher, see your application’s status, start and sign an application, and complete assigned tasks.

DateTime (Eastern)Time (Pacific)Registration Link
12/5/20232 p.m.11 a.m.Register Here
1/11/20243 p.m.12 p.m.Register Here
6/5/20243 p.m.12 p.m.Register Here

These sessions are open “office hours” with no particular agenda. Bring your application questions!

DateTime (Eastern)Time (Pacific)Registration Link
1/25/20243 p.m.12 p.m.Register Here
1/29/20242 p.m.11 a.m.Register Here

This session will be targeted towards LEAs selected for monitoring of their FY 2025 application, although the training is also open to all who would like to join.  We will go over what documentation your analyst will need to see and how to organize and submit documents in the IAGS.

DateTime (Eastern)Time (Pacific)Registration Link
3/6/20243 p.m.12 p.m.Register Here

Sign in with Login.gov – Instructions and Troubleshooting

The Impact Aid Grant System (IAGS) is strengthening its security at the Department of Education which will affect you beginning August 29, 2023. All users who do not have an @ed.gov email account must use a Login.gov account credential to access IAGS after August 29, 2023. By making this change, you will make your account more secure from phishing and other cybercriminal acts. This change is a direct response to memorandums sent by the White House (M-22-17 and M-22-09) that require the use of an additional levels of security for all users.

To learn more about how to make an account with Login.gov or how to add security measures to your account, please reference the instructions on Login.gov.  You will be prompted to complete identity verification the first time you use your Login.gov account to sign in to IAGS.  This requires a copy of your driver’s license or state ID, your social security number, and a phone number.

How will the Login.gov account setup work?

Please see this slide deck (PDF) outlining the entire process with screenshots.  We have also compiled Login.gov FAQs into a MS Word document.

Can I use a Login.gov account that I already have to access IAGS?

You may use an existing account, however you must add the email address that you use to access IAGS to your Login.gov profile if the email address you currently use for Login.gov is different. Instructions for adding an alternate email address are at https://www.login.gov/help/manage-your-account/change-your-email-address/Important: Make sure that you enter the email that matches your IAGS username when you sign on with Login.gov.

Will I need to complete identity verification every time I need to log in to IAGS?

No, you will do this only once.  The next time you log in, you will need to provide your Login.gov username, password, and authentication method only.

Login.gov Self-Service Troubleshooting Guide​

Click the + button to find more information about each error below.

A 401 “unauthorized access” error message means the IAGS system cannot match the username (email address) entered in the Login.gov portal with an IAGS account username.

The error may occur if there is no IAGS account associated with the email address the user entered on Login.gov.

Resolution

When prompted on the Impact Aid Grant System Login.gov sign-in page, enter the email that is your IAGS Username. You should have already added this email address to your Login.gov account. The email address you enter MUST BE THE ONE ASSOCIATED WITH YOUR IAGS ACCOUNT.  Login.gov uses the same password and second authentication method for any email address associated with your Login.gov account.

If you are still getting a 401 error after taking these steps, confirm with your LEA’s core user that you have an active account with the correct email address. If you are your LEA’s core user, contact your state analyst.

A 403 “forbidden access” error message means the URL/link to the IAGS system is not accessible by the given user.

Resolution

Click the “Return” hyperlink at the bottom of the error message. Typically, this will reroute the user to the appropriate URL (https://impactaidgrant.ed.gov/suite/impact-aid). Bookmark this page and use it going forward.

If this link nor the “return” hyperlink work, please contact your state analyst.

The user’s state-issued photo identification cannot be verified due to a blurry or poor-quality image, expired ID, etc.

Resolution

Provide a clear picture of a state-issued photo identification (ID), such as a driver’s license.  The ID must be current (not expired).  Passports, military, or school identification cards will not work.  Make sure you are taking the photo in a well-lit area (near a window during the daytime) or try taking a photo with a different device.

If Login.gov will not accept the photo of your ID, you will need to verify your ID in person at a post office.  Login.gov will provide this option when your photo is not of acceptable quality. Please see the instructions on in person verification from Login.gov.  Impact Aid staff cannot help with this problem.  You can reach the Login.gov helpdesk at (844) 875-6446.

During the verification process Login.gov will send a code via text message or through a voice call. If the phone number can’t be found the user cannot complete the verification process online.

Resolution

You cannot use a VOIP number or a phone number with an extension.  You can use a home or work number, a landline or a cell phone number.  Login.gov recommends using your “primary” phone number (the one you use most often).

If the phone method is not working, you can opt to complete the process by mail. It will take 5-10 business days for the user to receive their code in the mail.  Please see instructions on verifying by mail from Login.gov.  Impact Aid staff cannot help with this problem.  You can reach the Login.gov helpdesk at (844) 875-6446.

Verifying your identity involves matching information on your State ID with your Social Security record and your phone number or mailing address. One of the pieces of information you entered during the verification process does not match the other sources.

The majority of the very small number of cases that we know of have involved a person in the process of a legal name change.

Resolution

There are no current solutions for this issue. Please have another person in your LEA sign up for an account.

July 2023 – News You Can Use

Sample Source Check Form

Are you using our most recent sample source check form? We revised our sample source check form in 2019 to better align with how the Impact Aid Grant system (IAGS) application requests your child counts.  A number of LEAs are still using an old source check template, which can make filling out your application and being monitored more difficult that it needs to be.  If the source check template that you are using refers to “tables” or is in Microsoft Word format, it is not the most current version.

IAGS captures student counts based on federal connection by categories (A-G) and by Federal property, and no longer uses Tables 1-5.  Our current sample source check form is a Microsoft Excel form, making it easier to add rows and count eligible children.  The Excel worksheet has tabs at the bottom for each of the Federally connected categories and Federal property type. Each tab has the appropriate signature block(s) for your certifier(s). When doing your survey for the 2023-24 school year, use our revised source check form by downloading the Excel file here.

Records Retention Requirements

Do you have old Section 7003 Impact Aid forms piling up? The Impact Aid regulation specifies that all application documentation (including survey forms and source checks) must be retained for 3 years after receipt of the final payment for that application.  This chart shows the final payment dates and retention schedule for recent fiscal years:

Application Fiscal Year Final Payment Date Retain Records Until School Year of Records
2021 5/8/2023 5/8/2026 2019-2020
2020 4/23/2021 4/23/2024 2018-2019
2019 3/6/2020 3/6/2023 2017-2018
2018 4/9/2019 4/9/2022 2016-2017
2017 8/19/2018 8/19/2021 2015-2016

Upcoming Impact Aid Webinar

Click here to view a complete webinar schedule.  Our webinars are FREE and open to all.

Overview of Section 7003 (Payments for Federally Connected Children) 

July 13, 2023

2:00 PM – 3:00 PM EST

Register Here

 FY 2023 Payments

To date, Impact Aid has released initial and interim payments at a 90% proration and $1,050 per weighted student unit for Children with Disabilities (CWD) to all eligible districts. Generally Comparable District and Heavily Impacted adjustments are complete.

Army Installation Name Changes

The Department of Defense is in the process of changing the name of nine Army installations that were named after Confederate leaders.  Below is a list of the affected installations along with the effective date of the name change.

We are updating the property database in IAGS to reflect the new name.  Please use this information to update your parent-pupil survey forms and source check forms for the upcoming school year if necessary.

Former Name State New Name

Effective Date

Fort Pickett Virginia Fort Barfoot

March 24, 2023

Fort Rucker Alabama Fort Novosel

April 10, 2023

Fort Lee Virginia Fort Gregg-Adams

April 27, 2023

Fort Hood Texas Fort Cavazos

May 9, 2023

Fort Benning Georgia Fort Moore

May 11, 2023

Fort Bragg North Carolina Fort Liberty

June 2, 2023

Fort Polk Louisiana Fort Johnson

June 13, 2023

Fort A.P. Hill Virginia Fort Walker

August 25, 2023

Fort Gordon Georgia Fort Eisenhower

October 27, 2023

May 2023 – News You Can Use

Fiscal Year (FY) 2021 Final Payments

We are very pleased to announce that we released final FY 2021 payments under Section 7003 yesterday.  The final Basic Support proration was 100%, with a ratable increase of 1.51% added to each LEA’s Learning Opportunity Threshold (LOT).  The final rate for CWD payments was $1,175.24 per weighted student unit.  We will release FY 2021 remaining funds payments for Section 7002 in the coming weeks, and then will turn to closing FY 2022.

FY 2023 Interim Payments

To date, Impact Aid has released initial and interim payments at a 90% proration and $1,050 per weighted student unit for Children with Disabilities (CWD) to all eligible districts. Generally Comparable District adjustments are complete and most Heavily Impacted adjustments are finished.

Grantee Satisfaction Survey

The 2023 Grantee Satisfaction Survey launched on April 11th, and if you were selected, you should have received the survey from the CFI Group on behalf of the Department of Education.”  The email subject line is Department of Education Grantee Satisfaction Survey 2023.” The survey is administered by an independent third-party research firm, so our staff will not receive individual survey responses and will have no way of knowing how individual grantees responded.  While the survey is voluntary, we count on everyone’s participation to provide representative results and to help us identify how best to serve you.  The survey should take about 15 minutes to complete, and our success depends on how many of you respond.

Amending FY 2024 Applications

Do you need to amend your original application submission?  To start an amendment, log in to the Impact Aid Grant System, navigate to the local educational agency (LEA) summary page, and locate the section labeled “Applications.”  Select the FY 2024 application submission and at the application summary page, click the button “Start a 7002 or 7003 Amendment.”  For step-by-step instructions, watch our instructional video on Starting an Application Amendment. The deadline to submit an amendment is June 30, 2023.