NEW RESOURCE: Section 7003 Videos

In case you are unable to join us for one of our free webinars, we have recorded six short presentations covering the important parts of our two most popular sessions: the Section 7003 Overview and How to Conduct a Survey.  Check them out here.  Each video has related resource links at the bottom and a transcript if you prefer to read the narration.

We will continue to offer webinars that will go into each topic in depth and answer your questions, however the videos are the next best thing if you can’t come or just need a high level overview.

School Year 2022-23 Impact Aid Training Webinars

Below are the webinars that the Impact Aid Program will be giving for the first half of school year 2022-23.  Classes are free and registration is required.

After registering, you will receive a calendar invitation in your email with a Microsoft Teams link to join.  Please mute your microphone and video during the training.  You can use the chat box to ask questions and communicate with the presenter.

Slides: The Resources page has PDF or PowerPoint copies of the slide decks for most sessions.

Find session descriptions and registration links by clicking the headers below. 

Webinar Topic Date Time (Eastern) Time (Pacific) Registration Link
IAGS Navigation for LEA Users 9/21/2022 3:00pm 12:00pm Direct Link (No Registration)
How To Conduct A Survey (Section 7003) 9/28/2022 2:00pm 11:00am Register Here
GCD and Heavily Impacted Data Submissions (for SEA) 9/29/2022 3:00pm 12:00pm Register Here
Electronic Data Collection 10/5/2022 2:00pm 11:00am Register Here
Overview of Section 7002 10/6/2022 2:00pm 11:00am Register Here
Overview of Section 7003 10/13/2022 3:00pm 12:00pm Register Here
Regulatory Requirements for Indian Policies and Procedures (IPPs) 10/18/2022 2:00pm 11:00am Register Here
How To Conduct A Survey (Section 7003) 10/26/2022 3:00pm 12:00pm Register Here
The Section 7003 Payment Formula 11/3/2022 2:00pm 11:00am Register Here
Electronic Data Collection 11/14/2022 3:00pm 12:00pm Register Here
Regulatory Requirements for Indian Policies and Procedures (IPPs) 11/16/2022 2:00pm 11:00am Register Here
IAGS Navigation for LEA Users 12/8/2022 2:00pm 11:00am Register Here
Overview of Section 7003 12/15/2022 3:00pm 12:00pm Register Here
IAGS Navigation for LEA Users 1/11/2023 3:00pm 12:00pm Register Here
Ask an Analyst – Open Q&A Session 1/19/2023 2:00pm 11:00am Register Here
Ask an Analyst – Open Q&A Session 1/24/2023 2:00pm 11:00am Register Here
Ask an Analyst – Open Q&A Session 1/25/2023 3:00pm 12:00pm Register Here
 
We will focus on the requirements for the annual Impact Aid survey that school districts use to count Federally connected children. The survey must be completed before the LEA submits the Section 7003 grant application due January 31.
DateTime (Eastern)Time (Pacific)Registration Link
9/28/20222:00pm11:00amRegister Here
10/26/20223:00pm12:00pmRegister Here

This training is for State Educational Agency staff.  Annually, the Impact Aid Program requests data from State Educational Agencies that may be used to increase the payment to certain school districts in the state. This webinar will cover the data needed from states to provide a “generally comparable district” (GCD) local contribution rate increase and a “heavily impacted” payment increase under Section 7003(b)(2).

DateTime (Eastern)Time (Pacific)Registration Link
9/29/20223:00pm12:00pmRegister Here

We will provide an overview of the Electronic Data Collection pilot process for LEAs interested in leveraging a parent portal or other software to conduct the Impact Aid survey online. The focus will be on the system requirements for producing survey data that is compliant with the program statute and regulations.

DateTime (Eastern)Time (Pacific)Registration Link
10/5/20222:00pm11:00amRegister Here
11/14/20223:00pm12:00pmRegister Here

We will provide an overview of the data necessary to submit the annual Section 7002 grant application, as well as the payment calculation. Section 7002 school districts receive funds based on the number of eligible Federal acres within their boundaries. If you apply for Impact Aid based solely on a count of Federally connected children, this session is not for you.

DateTime (Eastern)Time (Pacific)Registration Link
10/6/20222:00pm11:00amRegister Here

We will give a broad overview of all aspects of the Section 7003 program (Payments for Federally Connected Children), including the data collection process, application submission, review timeline, and payment information. This session is particularly targeted to those who are brand new to Impact Aid and need to know a little bit of everything.

DateTime (Eastern)Time (Pacific)Registration Link
10/13/20223:00pm12:00pmRegister Here
12/15/20223:00pm12:00pmRegister Here

LEAs claiming children living on Indian lands on the Section 7003 application must have Indian Policies and Procedures (IPPs) or a waiver updated annually.  This session will cover the requirements in the Impact Aid program regulations related to IPPs and waivers.

DateTime (Eastern)Time (Pacific)Registration Link
10/18/20222:00pm11:00amRegister Here
11/16/20222:00pm11:00amRegister Here

This webinar will take attendees step-by-step through the Section 7003 formula payment calculation and show you how to find the data inputs on your payment voucher. The session is particularly useful for LEAs who need to estimate future Impact Aid payments as part of their budgeting process.

DateTime (Eastern)Time (Pacific)Registration Link
11/3/20222:00pm11:00amRegister Here

This webinar will provide a basic orientation to the Impact Aid Grant System, including account setup. We will address common questions such as how to find a payment voucher, see your application’s status, start and sign an application, and complete assigned tasks.

DateTime (Eastern)Time (Pacific)Registration Link
9/21/223:00pm12:00pmDirect Link Here (No Registration Required)
12/8/20222:00pm11:00amRegister Here
1/11/20233:00pm12:00pmRegister Here
These sessions are open “office hours” with no particular agenda. Impact Aid applications are due January 31. Bring your questions!
Date Time (Eastern) Time (Pacific) Registration Link
1/19/2023 2:00pm 11:00am Register Here
1/24/2023 2:00pm 11:00am Register Here
1/25/2023 3:00pm 12:00pm Register Here

Upcoming Payment Schedule

Local educational agencies (LEAs) eligible for a formula construction payment because they have at least 50% of their membership either living on Indian lands or with a parent in the uniformed services will receive an initial fiscal year (FY) 2022 formula construction payment in August at the latest, per the usual summer schedule.

Because of the Flexibility and Coronavirus Relief Acts allowing LEAs to use data from one survey on the FYs 2021-2023 applications, we need to finish the monitoring process for FY 2023 before we can safely say what the correct data is for FYs 2021 and 2022 applications.  Thus, we need to calculate the final payments for those years later than usual, in Fall/Winter 2022.

Initial payments for FY 2023 will go out as usual after the Federal FY starts on October 1, contingent on the timing of appropriated funds.  LEAs who rely heavily on Impact Aid funds to meet current expenditures can request an early payment in IAGS in case there’s a continuing resolution that delays the final appropriation.

Update: The current continuing resolution for FY 2023 expires December 16, 2022.

New Log In Screen

Soon, the Impact Aid Grant System will prompt users to chose their user type when logging in.  Please choose the option for Local Educational Agency and State Users.  This will allow you to log in with your username and password as usual.  Once you make this selection, the system will remember your browser and device and you will not be prompted again.

Screenshot of Log In Selection screen with Local Educational Agency and State User Log In highlighted.

If you make the wrong selection, you will need to clear your browser history and cache in order to see the prompt again and make the correct selection.  In most browsers, holding down the CTRL + SHIFT + DEL keys at the same time will bring up the window that will allow you to clear your history and cache.  After clearing, refresh your browser window and navigate to the log in screen to see the prompt.

FY 2023 Impact Aid Applications Now Available

The Impact Aid section 7002 and section 7003 applications for Fiscal Year 2023 are now available online in the Impact Aid Grant System (IAGS). The application submission deadline for the Section 7002 and Section 7003 applications is January 31, 2022 at 11:59 p.m. Eastern Time. We urge you to begin working on your application well before the deadline. Do not wait until the last minute.

Section 7002 applicants receive grant funds based on the number of eligible Federal acres within their school district boundaries. Section 7003 applicants receive grant funds based on the number of Federally connected children they educate. If your local educational agency (LEA) receives Impact Aid funds under both sections of the law, you must complete and submit both applications.  Unlike last year, LEAs must apply using current school year data.  LEAs applying for Section 7003 must do a survey this year, and LEAs applying for Section 7002 must use their current year assessed value and tax rate information.

Log in to the Impact Aid Grant System to start your application. You will find the link to start your application on the Home page. Any user with application editor privileges can start and edit the application, and then submit it forward to those with signature privileges. Signatories will receive a task in the IAGS to review the application and assurances and submit. The application is not complete until the signature task is submitted.

We have a number of helpful tools available on our IAGS Training and Resources pages to help you submit your application. In particular, please review the Section 7002 Application Instructions and Section 7003 Application Instructions. If you need a refresher on IAGS account set up and how to complete an application, see our new slide deck, A Guide to Submitting a 7003 Application in the IAGS.

If you have not changed your IAGS password within the last 120 days, your system account is deactivated and you will not be able to reset your password. You can request that the system administrator reactivate your account by entering your email address in the green box on the Get Help page. Once reactivated, you will be able to use the “Forgot your password?” link to set up a new password and gain entry to the system. Each year, some applicants wait until the last minute to apply and find that they can’t log in due to a deactivated account. Applications submitted after the deadline, but before April 1, 2022 incur a 10 percent payment reduction penalty. Don’t let this happen to you!

Update on Supplemental Impact Aid Flexibility Act (S. 2959)

Proposed legislation that would permit LEAs to use certain information from their FY 2022 application on the FY 2023 application has passed the Senate and the House has not yet acted. Should this legislation be signed into law, the timing of the enactment will determine the logistics of its implementation. The application deadline remains January 31, 2022, and if they have not already completed a survey for this school year, Section 7003 LEAs should plan to do so as soon as possible to ensure they do not miss that deadline. We will provide more detailed information related to the pending legislation when we know it. Currently we plan that if enactment occurs before the deadline, we are prepared to act within days to update the application and application instructions. Any LEA may amend their application after submitted until June 30, 2022. This includes an LEA that timely submits its application before enactment, and an LEA that timely submits its application but enactment occurs after the January 31, 2022 deadline.

Initial Payments and Continuing Resolution for FY 2022

Many LEAs are asking when they can expect to receive an initial FY 2022 Impact Aid payment.

The Department of Education is operating under a continuing resolution for FY 2022. The current continuing resolution expires February 18, 2022.

A continuing resolution is legislation enacted by Congress to allow government operations to continue until the regular appropriations are enacted.  The Department has received a small percentage of what it is likely to receive for FY 2022 in order to make initial payments.

Because the full appropriation is not available, we are currently making payments only to LEAs who need Impact Aid funds to meet operational expenses. If your LEA requires an initial payment before March 2022, please submit an Early Payment Request in the IAGS.

Discretionary Construction Grant Applications Now Available

Grant applications for FY 2021 Impact Aid Discretionary Construction awards are now published on Grants.gov.  The application deadline is September 13, 2021 at 11:59:59 PM Eastern time.  We have posted related forms and materials on our Resources page.

Discretionary Construction grant funding is available to LEAs who meet requirements related to bonding capacity and who have at least 50% of their membership either living on Indian lands or with a parent in the Uniformed Services.  Eligible applicants must also have an educational facility with an emergency health and safety condition.  Please review the Notice Inviting Applications for detailed eligibility information.

We encourage interested applicants to join us for a pre-application webinar on Thursday, August 19, 2021 at 1:00 Eastern time. Click here to join the meeting, or join by phone at 202-991-0393, conference code 968 040 340#.  We will post the slides on the Resources page after the presentation.

FY 2022 Applications Open and Coronavirus Relief Act

The Impact Aid Program is pleased to announce that the Section 7002 and Section 7003 applications for Fiscal Year (FY) 2022 are now available in the Impact Aid Grant System (IAGS). The deadline is Monday, February 1, 2021 at 11:59 P.M. Eastern time.  Late applications will receive a ten percent penalty on all payments arising from the application, so please file early.

On Friday, December 4, 2020 the President signed H.R. 8472, the Impact Aid Coronavirus Relief Act (the Act).  For FY 2022, the Act permits Section 7003 applicants the flexibility to use student count data from their reviewed prior year application, or apply as usual, using student count data from the 2020-2021 school year.  Section 7002 LEAs may submit the same reviewed application data used on the FY 2021 application, or apply as usual.

Instructions for taking advantage of this new option, including how to find a copy of your LEA’s FY 2021 application, are available below:

The Sec. 7003 User Guide explains which portions of the application are subject to the new flexibility.

Training Reminder

We will be hosting several trainings in the coming weeks. The upcoming “Ask An Analyst” sessions provide an open opportunity for LEAs to ask questions and receive assistance on completing the application.

Surveys for the 2020-2021 School Year

Many LEAs have expressed concerns about lower response rates on the required annual survey of Federally connected students for the FY 2022 Section 7003 grant application due to the COVID-19 pandemic. LEAs must conduct surveys after the fourth day of school and before January 31 (34 CFR 222.33).  In light of these concerns, the Impact Aid Program is providing a summary of available survey options, including electronic options, that are currently permissible under the statute and program regulations.

If you have any questions, please contact your State analyst or email Impact.Aid@ed.gov.

Early Payment Requests

If your LEA will require an FY 2021 initial Impact Aid payment before December 30, 2020 in order to meet operational expenses, you can now request an expedited payment through the Impact Aid Grant System.  Click this link for instructions.

Amended Applications Can Be Submitted Now

Does your FY 2021 Impact Aid grant application need to be updated?  It is a good idea to check your application to ensure all of your Federally connected students are properly reported.

If you need to make a change, you may amend your FY 2021 application from now until August 31, 2020.

We strongly recommend compiling your edits before you start the amendment. When you start an amendment, the Department of Education’s review process on your original application stops. The review process does not start again until the amended application is signed and submitted.

Click here for a video and user guide on how to submit an amended application.

Late Submission Emails

The application submission confirmation email is incorrectly identifying applications as late if they were submitted between 7 p.m. and 11:59 p.m. Eastern time.  These applications are not late.

Here’s how to confirm that your application is timely filed:

  1. Click on LEAs on the top blue bar.
  2. Click on your school district’s record.
  3. Click on Applications (under your school district’s name).
  4. Click “View Application” for your FY 2021 application.  You will see your submit date and time at the top, under Submission Information.  This date will be in Eastern time.  Applications submitted on January 31, 2020 in Eastern time are timely filed.

Please send a message using the Get Help link above if you are concerned, and we will be happy to verify timely submission in writing.

CORE USERS: READ THIS FIRST

  • Your username and password for IAGS are case sensitive. Enter them exactly as they appear on your account creation email.  If you continue to receive a message that your username or password is invalid, your account may be locked or deactivated.  Contact us to unlock your account.
  • If you have not changed your password within the last 120 days, request an account reactivation by typing your email address in the top green box here.

Now Accepting IAGS Account Requests

The Impact Aid Grant System is now available to local educational agency (LEA) users.  You may submit an account request for your LEA’s core user now to gain access as soon as possible.  You only need to request an account for one user in your LEA.  This person must be an employee of the LEA with the authority to sign an Impact Aid application.  Once this person logs in, he/she will be able to create and manage accounts for two other users in the LEA.

Training is available for core users to learn how to create and manage the other two accounts.