Impact Aid Webinars Scheduled

The Impact Aid Program has announced its online training schedule for the first two quarters of FY 2021. This post will be updated with the most current information. 

Whether you are new to Impact Aid, or just need a refresher, mark your calendars to join us for the following sessions. If you are having technical difficulties joining the Microsoft Teams session and would like to listen in by phone, dial 202-991-0393 at the appointed time with the conference code listed below. Please note that all times listed for the trainings are Eastern time.

The Resources page has copies of the slide decks for most sessions.

Training Date Time (Eastern) Meeting Link Conference Code
How To Conduct A Survey 10/20/2020 1:00pm How to Conduct a Survey 148 969 909# 
7002 Overview Presentation 10/21/2020 2:00pm 7002 Overview 740 876 560# 
7003 Novice Presentation 10/28/2020 11:00am 7003 Novice 457 953 821# 
Understanding the 7003 Formula 10/29/2020 2:00pm Understanding the 7003 Formula 663 549 950# 
How To Conduct A Survey 11/4/2020 1:00pm How to Conduct a Survey 902 543 911# 
Electronic Data Collection 11/5/2020 1:00pm Electronic Data Collection 670 519 754# 
IPPs Presentation Regulatory Compliance 11/10/2020 3:00pm IPP Regulatory Compliance 323 875 732# 
7003 Novice Presentation 11/12/2020 11:00am 7003 Novice 927 674 020# 
How To Conduct A Survey 11/17/2020 10:00am  How to Conduct a Survey 471 270 680# 
IPPs Presentation Regulatory Compliance 11/19/2020 2:00pm IPP Regulatory Compliance 883 860 512# 
7003 Novice Presentation 12/10/2020 2:00pm 7003 Novice 686 902 944# 
Ask an Analyst 1/27/2021 11:00am Ask An Analyst 891 724 588# 
Ask an Analyst 2/2/2021 2:00pm Ask An Analyst 592 309 199# 
Ask an Analyst 2/11/2021 11:00am Ask An Analyst 843 469 895# 
How to Survive a Field Review 3/4/2021 2:00pm How to Survive a Field Review 705 529 995# 
IPPs Presentation Implementation 3/8/2021 3:00pm IPP Implementation 653 862 241# 
How to Survive a Field Review 3/15/2021 3:00pm How to Survive a Field Review 515 582 139# 
Electronic Data Collection 6/8/2021 1:00pm Electronic Data Collection 200 864 200# 
Team State Meetings TBD      

Surveys for the 2020-2021 School Year

Many LEAs have expressed concerns about lower response rates on the required annual survey of Federally connected students for the FY 2022 Section 7003 grant application due to the COVID-19 pandemic. LEAs must conduct surveys after the fourth day of school and before January 31 (34 CFR 222.33).  In light of these concerns, the Impact Aid Program is providing a summary of available survey options, including electronic options, that are currently permissible under the statute and program regulations.

If you have any questions, please contact your State analyst or email Impact.Aid@ed.gov.

Early Payment Requests

If your LEA will require an FY 2021 initial Impact Aid payment before December 30, 2020 in order to meet operational expenses, you can now request an expedited payment through the Impact Aid Grant System.  Click this link for instructions.

Upcoming IAGS Maintenance

The Impact Aid Program is conducting maintenance on the Impact Aid Grant System (IAGS). As a result, IAGS will be unavailable to users from Wednesday, August 5th at 5:00 PM Eastern until Wednesday, August 12th at 6:30 AM Eastern.

After the maintenance window, the payment history page on the LEA record will be current and users will access vouchers for future payments in IAGS. For most LEAs, the next payment will be an initial FY 2021 payment after the fiscal year starts on October 1, 2020.

If you have not logged in to IAGS for over 120 days, your account may be locked. If you are unable to log in and unable to reset your password, send a message to the IAGS helpdesk to reactivate your system account.

Please reach out to your state analyst with any questions.

Webinar on Indian Policies and Procedures Implementation

If your school district has an Indian Policies and Procedures (IPP) document, please join Impact Aid staff for a new training webinar on the topic of IPP implementation.  The webinar will be offered twice, on June 25, 2020 at 10:30 a.m. Eastern time, and on July 1, 2020 at 1:00 p.m. Eastern time.

The session is designed for school district staff responsible for ensuring that IPPs are implemented in compliance with the program regulations. Training will cover key regulations, best practices, and tools that can help.

While LEAs claiming children living on Indian lands that have been selected for a FY 2021 application review may find this presentation especially helpful, any district claiming children with Indian lands will also benefit.

Download the slide deck for your reference.

Skype joining information:

Thursday, June 25th, 10:30 AM Eastern Time

Join Skype Meeting      

Trouble Joining? Try Skype Web App

Call (202) 991-0393, Conference ID: 520528899#

Or

Thursday, July 2nd, 1:00 PM Eastern Time

Join Skype Meeting      

Trouble Joining? Try Skype Web App

Call (202) 991-0393, Conference ID: 551731507#

 

Amended Applications Can Be Submitted Now

Does your FY 2021 Impact Aid grant application need to be updated?  It is a good idea to check your application to ensure all of your Federally connected students are properly reported.

If you need to make a change, you may amend your FY 2021 application from now until August 31, 2020.

We strongly recommend compiling your edits before you start the amendment. When you start an amendment, the Department of Education’s review process on your original application stops. The review process does not start again until the amended application is signed and submitted.

Click here for a video and user guide on how to submit an amended application.

Late Submission Emails

The application submission confirmation email is incorrectly identifying applications as late if they were submitted between 7 p.m. and 11:59 p.m. Eastern time.  These applications are not late.

Here’s how to confirm that your application is timely filed:

  1. Click on LEAs on the top blue bar.
  2. Click on your school district’s record.
  3. Click on Applications (under your school district’s name).
  4. Click “View Application” for your FY 2021 application.  You will see your submit date and time at the top, under Submission Information.  This date will be in Eastern time.  Applications submitted on January 31, 2020 in Eastern time are timely filed.

Please send a message using the Get Help link above if you are concerned, and we will be happy to verify timely submission in writing.

CORE USERS: READ THIS FIRST

  • Your username and password for IAGS are case sensitive. Enter them exactly as they appear on your account creation email that you receive from Appian.  The username and password you used for G5 will not work.  If you continue to receive a message that your username or password is invalid, your account may be locked.  Call the helpdesk at 202-260-3858 to unlock your account.
 
  • Set up the secondary user accounts for your LEA, with the correct permissions, before you start a grant application. This will allow the other users to access and edit the application.  A five minute video explaining how to set up secondary user accounts is available on the training page.
 
  • You can use the “help” tool tips (blue question marks) in the application to assist you.  If you would like to preview the instructions in document format, you can find them on the Resources page in the “Grant Applications” section.

Now Accepting IAGS Account Requests

The Impact Aid Grant System is now available to local educational agency (LEA) users.  You may submit an account request for your LEA’s core user now to gain access as soon as possible.  You only need to request an account for one user in your LEA.  This person must be an employee of the LEA with the authority to sign an Impact Aid application.  Once this person logs in, he/she will be able to create and manage accounts for two other users in the LEA.

Training is available for core users to learn how to create and manage the other two accounts.