School Year 2022-23 Impact Aid Training Webinars

Below are the webinars that the Impact Aid Program will be giving for the first half of school year 2022-23.  Classes are free and registration is required.

After registering, you will receive a calendar invitation in your email with a Microsoft Teams link to join.  Please mute your microphone and video during the training.  You can use the chat box to ask questions and communicate with the presenter.

Slides: The Resources page has PDF or PowerPoint copies of the slide decks for most sessions.

Find session descriptions and registration links by clicking the headers below. 

Webinar Topic Date Time (Eastern) Time (Pacific) Registration Link
IAGS Navigation for LEA Users 9/21/2022 3:00pm 12:00pm Direct Link (No Registration)
How To Conduct A Survey (Section 7003) 9/28/2022 2:00pm 11:00am Register Here
GCD and Heavily Impacted Data Submissions (for SEA) 9/29/2022 3:00pm 12:00pm Register Here
Electronic Data Collection 10/5/2022 2:00pm 11:00am Register Here
Overview of Section 7002 10/6/2022 2:00pm 11:00am Register Here
Overview of Section 7003 10/13/2022 3:00pm 12:00pm Register Here
Regulatory Requirements for Indian Policies and Procedures (IPPs) 10/18/2022 2:00pm 11:00am Register Here
How To Conduct A Survey (Section 7003) 10/26/2022 3:00pm 12:00pm Register Here
The Section 7003 Payment Formula 11/3/2022 2:00pm 11:00am Register Here
Electronic Data Collection 11/14/2022 3:00pm 12:00pm Register Here
Regulatory Requirements for Indian Policies and Procedures (IPPs) 11/16/2022 2:00pm 11:00am Register Here
IAGS Navigation for LEA Users 12/8/2022 2:00pm 11:00am Register Here
Overview of Section 7003 12/15/2022 3:00pm 12:00pm Register Here
IAGS Navigation for LEA Users 1/11/2023 3:00pm 12:00pm Register Here
Ask an Analyst – Open Q&A Session 1/19/2023 2:00pm 11:00am Register Here
Ask an Analyst – Open Q&A Session 1/24/2023 2:00pm 11:00am Register Here
Ask an Analyst – Open Q&A Session 1/25/2023 3:00pm 12:00pm Register Here
Ask an Analyst – Open Q&A Session 1/26/2023 11:00am 8:00am Register Here
We will focus on the requirements for the annual Impact Aid survey that school districts use to count Federally connected children. The survey must be completed before the LEA submits the Section 7003 grant application due January 31.
DateTime (Eastern)Time (Pacific)Registration Link
9/28/20222:00pm11:00amRegister Here
10/26/20223:00pm12:00pmRegister Here

This training is for State Educational Agency staff.  Annually, the Impact Aid Program requests data from State Educational Agencies that may be used to increase the payment to certain school districts in the state. This webinar will cover the data needed from states to provide a “generally comparable district” (GCD) local contribution rate increase and a “heavily impacted” payment increase under Section 7003(b)(2).

DateTime (Eastern)Time (Pacific)Registration Link
9/29/20223:00pm12:00pmRegister Here

We will provide an overview of the Electronic Data Collection pilot process for LEAs interested in leveraging a parent portal or other software to conduct the Impact Aid survey online. The focus will be on the system requirements for producing survey data that is compliant with the program statute and regulations.

DateTime (Eastern)Time (Pacific)Registration Link
10/5/20222:00pm11:00amRegister Here
11/14/20223:00pm12:00pmRegister Here

We will provide an overview of the data necessary to submit the annual Section 7002 grant application, as well as the payment calculation. Section 7002 school districts receive funds based on the number of eligible Federal acres within their boundaries. If you apply for Impact Aid based solely on a count of Federally connected children, this session is not for you.

DateTime (Eastern)Time (Pacific)Registration Link
10/6/20222:00pm11:00amRegister Here

We will give a broad overview of all aspects of the Section 7003 program (Payments for Federally Connected Children), including the data collection process, application submission, review timeline, and payment information. This session is particularly targeted to those who are brand new to Impact Aid and need to know a little bit of everything.

DateTime (Eastern)Time (Pacific)Registration Link
10/13/20223:00pm12:00pmRegister Here
12/15/20223:00pm12:00pmRegister Here

LEAs claiming children living on Indian lands on the Section 7003 application must have Indian Policies and Procedures (IPPs) or a waiver updated annually.  This session will cover the requirements in the Impact Aid program regulations related to IPPs and waivers.

DateTime (Eastern)Time (Pacific)Registration Link
10/18/20222:00pm11:00amRegister Here
11/16/20222:00pm11:00amRegister Here

This webinar will take attendees step-by-step through the Section 7003 formula payment calculation and show you how to find the data inputs on your payment voucher. The session is particularly useful for LEAs who need to estimate future Impact Aid payments as part of their budgeting process.

DateTime (Eastern)Time (Pacific)Registration Link
11/3/20222:00pm11:00amRegister Here

This webinar will provide a basic orientation to the Impact Aid Grant System, including account setup. We will address common questions such as how to find a payment voucher, see your application’s status, start and sign an application, and complete assigned tasks.

DateTime (Eastern)Time (Pacific)Registration Link
9/21/223:00pm12:00pmDirect Link Here (No Registration Required)
12/8/20222:00pm11:00amRegister Here
1/11/20233:00pm12:00pmRegister Here

These sessions are open “office hours” with no particular agenda. Impact Aid applications are due January 31. Bring your questions!

DateTime (Eastern)Time (Pacific)Registration Link
1/19/20232:00pm11:00amRegister Here
1/24/20232:00pm11:00amRegister Here
1/25/20233:00pm12:00pmRegister Here
1/26/202311:00am8:00amRegister Here

Upcoming Payment Schedule

Local educational agencies (LEAs) eligible for a formula construction payment because they have at least 50% of their membership either living on Indian lands or with a parent in the uniformed services will receive an initial fiscal year (FY) 2022 formula construction payment in August at the latest, per the usual summer schedule.

Because of the Flexibility and Coronavirus Relief Acts allowing LEAs to use data from one survey on the FYs 2021-2023 applications, we need to finish the monitoring process for FY 2023 before we can safely say what the correct data is for FYs 2021 and 2022 applications.  Thus, we need to calculate the final payments for those years later than usual, in Fall/Winter 2022.

Initial payments for FY 2023 will go out as usual after the Federal FY starts on October 1, contingent on the timing of appropriated funds.  LEAs who rely heavily on Impact Aid funds to meet current expenditures can request an early payment in IAGS in case there’s a continuing resolution that delays the final appropriation.

New Log In Screen

Soon, the Impact Aid Grant System will prompt users to chose their user type when logging in.  Please choose the option for Local Educational Agency and State Users.  This will allow you to log in with your username and password as usual.  Once you make this selection, the system will remember your browser and device and you will not be prompted again.

Screenshot of Log In Selection screen with Local Educational Agency and State User Log In highlighted.

If you make the wrong selection, you will need to clear your browser history and cache in order to see the prompt again and make the correct selection.  In most browsers, holding down the CTRL + SHIFT + DEL keys at the same time will bring up the window that will allow you to clear your history and cache.  After clearing, refresh your browser window and navigate to the log in screen to see the prompt.

Amendments under the Flexibility Act for FY 2023

It is now possible to submit an amended application in the Impact Aid Grant System where your LEA can opt to apply under the Supplemental Impact Aid Flexibility Act.  For information on how to do so, please review the following training pages:

  • How to Submit an Amendment
    • You must complete the signature task for the amendment to be finalized and submitted.
    • You will not see the changes reflected on your application record until your assigned analyst approves the change, so you may want to print a copy of your amendment before you submit it. You will receive an email when the analysts reviews your changes and accepts them.
  • Instructions for applying under the Supplemental Flexibility Act
    • Some sections and fields, such as the Expenditures for CWD and IPP uploads should not change under the Flexibility Act. Review the instructions if you are not sure which data should be copied from your LEA’s FY 2022 application.

The deadline to submit an amendment is June 30, 2022, however we encourage you to submit amendments under the Flexibility Act as soon as practicable.  Amendments that are submitted now are more likely to be ready for payment when FY 2023 starts on October 1, 2022.

Should my local educational agency (LEA) apply under the Flexibility Act?

On February 25, 2022, we emailed contact persons and core users directly if their LEA did not apply under the Flexibility Act and it looked advantageous for them to do so based on the survey data submitted on their FY 2023 application.

It will likely be advantageous for an LEA to apply under the Flexibility Act if the Weighted Student Units (WSUs) on the FY 2022 application are higher than the WSUs on the FY 2023 application.  WSUs are the weights applied to each category of Federally connected children in the payment formula.  For example, children living on Indian lands are paid at a rate of 1.25 while children living in Federal low rent housing are paid at a rate of 0.10.  Please see the Maximum Basic Support Payment calculation explainer for more information on the factors for each category.  The WSUs for categories F and G are not included if your LEA does not have at least 10% or 1,000 in Average Daily Attendance in those two categories combined.

 

Webinars for LEAs selected for FY 2023 review

The Impact Aid Program will offer several webinars during the month of March.  These sessions are particularly designed to assist LEAs selected for monitoring this year, however all Section 7003 applicants will benefit from attending these trainings.  The webinars will cover what documentation to submit and how to submit it, as well as how to keep track of your LEA’s Indian Policies and Procedures implementation.

Watch this space for the Microsoft Teams links and joining information.  Pre-registration is not required.

Meeting Link

 

Date Time Phone & Conference Code
How to Survive a Monitoring (“Field”) Review 3/8/2022 2 p.m. Eastern/

11 a.m. Pacific

+1 202-991-0393

847875784#

 

How to Survive a Monitoring (“Field”) Review 3/15/2022 12 p.m. Eastern/

9 a.m. Pacific

+1 202-991-0393

241934341#

 

IPPs: Implementation and Monitoring 3/23/2022 2 p.m. Eastern/

11 a.m. Pacific

+1 202-991-0393

317064626#

 

Erroneous late messages

We are aware that the IAGS started to notify users that their application was late at 7 p.m. Eastern time this evening.  Applications submitted between 7 p.m. and 11:59 p.m. Eastern time on January 31, 2022 are not late.  We will address this system bug tomorrow and make sure all applications that were timely filed do not have the associated payment penalty.

INSTRUCTIONS: Supplemental Impact Aid Flexibility Act

S.2959, the Supplemental Impact Aid Flexibility Act became law on January 21, 2022. The Impact Aid Program is launching the ability for you to apply this flexibility to your fiscal year (FY) 2023 grant application in the Impact Aid Grant System (IAGS) on Tuesday, January 25, 2022.

Instructions are below for Local Educational Agencies (LEAs) who have not yet submitted an application.  You do not need to delete or restart your unsubmitted application in order to see the Flexibility Act checkbox under the Membership and ADA section of the 7003 application or on the first page of the 7002 application.  In addition, the Section 7003 instructions document answers common questions about the survey documentation that your LEA will need to submit if you use the flexibility and your FY 2023 application is selected for a review.

The application deadline remains January 31, 2022 at 11:59 PM Eastern time.

LEAs that have already submitted the application will be able to submit an amendment if they wish to use student count data from their FY 2022 application when calculating their FY 2023 payment.

Webinars

The Impact Aid Program Office is offering three “Ask an Analyst” sessions before the application deadline of January 31, 2022. The sessions on January 25, 26, and 27 have no agenda and are open to all application-related questions, including those concerning the procedures above. Go to the webinar announcement page for the scheduled dates and times and the Microsoft Teams link.  Registration is not required to attend these sessions.

Online Application Workshops

This year, the Impact Aid Program is offering hands-on, online workshops for Section 7003 applicants who have all the required data organized and collected but who would benefit from step-by-step assistance with completing the FY 2023 application. In the workshop, applicants will be able to work in a small group with other LEAs and an Impact Aid analyst to complete their individual applications.

We are offering application workshops on January 14, 18, and 20 at 2 p.m. Eastern/11 a.m. Pacific. Update: all three sessions  are at capacity and registration is closed.  For those who pre-registered, download a copy of the required pre-work checklist (MS Word) here. If your registration is accepted, you will receive a Microsoft Teams invitation in your email the day before the workshop.

FY 2023 Impact Aid Applications Now Available

The Impact Aid section 7002 and section 7003 applications for Fiscal Year 2023 are now available online in the Impact Aid Grant System (IAGS). The application submission deadline for the Section 7002 and Section 7003 applications is January 31, 2022 at 11:59 p.m. Eastern Time. We urge you to begin working on your application well before the deadline. Do not wait until the last minute.

Section 7002 applicants receive grant funds based on the number of eligible Federal acres within their school district boundaries. Section 7003 applicants receive grant funds based on the number of Federally connected children they educate. If your local educational agency (LEA) receives Impact Aid funds under both sections of the law, you must complete and submit both applications.  Unlike last year, LEAs must apply using current school year data.  LEAs applying for Section 7003 must do a survey this year, and LEAs applying for Section 7002 must use their current year assessed value and tax rate information.

Log in to the Impact Aid Grant System to start your application. You will find the link to start your application on the Home page. Any user with application editor privileges can start and edit the application, and then submit it forward to those with signature privileges. Signatories will receive a task in the IAGS to review the application and assurances and submit. The application is not complete until the signature task is submitted.

We have a number of helpful tools available on our IAGS Training and Resources pages to help you submit your application. In particular, please review the Section 7002 Application Instructions and Section 7003 Application Instructions. If you need a refresher on IAGS account set up and how to complete an application, see our new slide deck, A Guide to Submitting a 7003 Application in the IAGS.

If you have not changed your IAGS password within the last 120 days, your system account is deactivated and you will not be able to reset your password. You can request that the system administrator reactivate your account by entering your email address in the green box on the Get Help page. Once reactivated, you will be able to use the “Forgot your password?” link to set up a new password and gain entry to the system. Each year, some applicants wait until the last minute to apply and find that they can’t log in due to a deactivated account. Applications submitted after the deadline, but before April 1, 2022 incur a 10 percent payment reduction penalty. Don’t let this happen to you!

Update on Supplemental Impact Aid Flexibility Act (S. 2959)

Proposed legislation that would permit LEAs to use certain information from their FY 2022 application on the FY 2023 application has passed the Senate and the House has not yet acted. Should this legislation be signed into law, the timing of the enactment will determine the logistics of its implementation. The application deadline remains January 31, 2022, and if they have not already completed a survey for this school year, Section 7003 LEAs should plan to do so as soon as possible to ensure they do not miss that deadline. We will provide more detailed information related to the pending legislation when we know it. Currently we plan that if enactment occurs before the deadline, we are prepared to act within days to update the application and application instructions. Any LEA may amend their application after submitted until June 30, 2022. This includes an LEA that timely submits its application before enactment, and an LEA that timely submits its application but enactment occurs after the January 31, 2022 deadline.

Initial Payments and Continuing Resolution for FY 2022

Many LEAs are asking when they can expect to receive an initial FY 2022 Impact Aid payment.

The Department of Education is operating under a continuing resolution for FY 2022. The current continuing resolution expires February 18, 2022.

A continuing resolution is legislation enacted by Congress to allow government operations to continue until the regular appropriations are enacted.  The Department has received a small percentage of what it is likely to receive for FY 2022 in order to make initial payments.

Because the full appropriation is not available, we are currently making payments only to LEAs who need Impact Aid funds to meet operational expenses. If your LEA requires an initial payment before March 2022, please submit an Early Payment Request in the IAGS.

Discretionary Construction Grant Applications Now Available

Grant applications for FY 2021 Impact Aid Discretionary Construction awards are now published on Grants.gov.  The application deadline is September 13, 2021 at 11:59:59 PM Eastern time.  We have posted related forms and materials on our Resources page.

Discretionary Construction grant funding is available to LEAs who meet requirements related to bonding capacity and who have at least 50% of their membership either living on Indian lands or with a parent in the Uniformed Services.  Eligible applicants must also have an educational facility with an emergency health and safety condition.  Please review the Notice Inviting Applications for detailed eligibility information.

We encourage interested applicants to join us for a pre-application webinar on Thursday, August 19, 2021 at 1:00 Eastern time. Click here to join the meeting, or join by phone at 202-991-0393, conference code 968 040 340#.  We will post the slides on the Resources page after the presentation.

School Year 2021-22 Impact Aid Training Webinars

Whether you are new to Impact Aid or are looking for a refresher, mark your calendars to join us for the following webinars. If you are having technical difficulties joining the Microsoft Teams session and would like to listen in by phone, dial 202-991-0393 at the appointed time and enter the conference code.  Clicking the Add to Calendar link will download an iCalendar appointment file that you can save on your calendar as a reminder.

The Resources page has copies of the slide decks for most sessions.

Webinar Topic and Teams Link

Date Time (Eastern) Time (Pacific) Conference Code Calendar File
How to Submit an Amendment and Other IAGS Navigation Questions 4/14/22 3:00pm 12:00pm 630 705 290# Add to Calendar
Understanding the Section 7003 Payment Formula 5/4/22 4:00pm 1:00pm 239 027 006# Add to Calendar
How to Submit an Amendment and Other IAGS Navigation Questions 5/10/22 3:00pm 12:00pm 482 690 310# Add to Calendar
Ask an Analyst – Open Q&A Session 5/18/22 4:00pm 1:00pm 577 304 747# Add to Calendar
Electronic Data Collection 6/6/22 2:00pm 11:00am 826 459 665# Add to Calendar
Overview of Section 7002 7/6/22 2:00pm 11:00am 646 081 515# Add to Calendar
Overview of Section 7003 7/13/22 2:00pm 11:00am 526 960 483# Add to Calendar
How To Conduct A Survey (7003) 8/3/22 3:00pm 12:00pm 653 226 776# Add to Calendar
How To Conduct A Survey (7003) 8/10/22 2:00pm 11:00am 198 134 245# Add to Calendar
IPPs: Regulatory Compliance 9/7/22 3:00pm 12:00pm 502 294 578# Add to Calendar
IAGS Navigation for LEAs 9/21/22 3:00pm 12:00pm 564 449 098# Add to Calendar

FY 2022 Applications Open and Coronavirus Relief Act

The Impact Aid Program is pleased to announce that the Section 7002 and Section 7003 applications for Fiscal Year (FY) 2022 are now available in the Impact Aid Grant System (IAGS). The deadline is Monday, February 1, 2021 at 11:59 P.M. Eastern time.  Late applications will receive a ten percent penalty on all payments arising from the application, so please file early.

On Friday, December 4, 2020 the President signed H.R. 8472, the Impact Aid Coronavirus Relief Act (the Act).  For FY 2022, the Act permits Section 7003 applicants the flexibility to use student count data from their reviewed prior year application, or apply as usual, using student count data from the 2020-2021 school year.  Section 7002 LEAs may submit the same reviewed application data used on the FY 2021 application, or apply as usual.

Instructions for taking advantage of this new option, including how to find a copy of your LEA’s FY 2021 application, are available below:

The Sec. 7003 User Guide explains which portions of the application are subject to the new flexibility.

Training Reminder

We will be hosting several trainings in the coming weeks. The upcoming “Ask An Analyst” sessions provide an open opportunity for LEAs to ask questions and receive assistance on completing the application.

Impact Aid Webinars Scheduled

The Impact Aid Program has announced its online training schedule for FY 2021. This post will be updated with the most current information. 

Whether you are new to Impact Aid, or just need a refresher, mark your calendars to join us for the following sessions. If you are having technical difficulties joining the Microsoft Teams session and would like to listen in by phone, dial 202-991-0393 at the appointed time with the conference code listed below. Please note that all times listed for the trainings are Eastern time.

The Resources page has copies of the slide decks for most sessions.

Training Date Time (Eastern) Meeting Link Conference Code
How To Conduct A Survey 10/20/2020 1:00pm How to Conduct a Survey 148 969 909#
7002 Overview Presentation 10/21/2020 2:00pm 7002 Overview 740 876 560#
7003 Novice Presentation 10/28/2020 11:00am 7003 Novice 457 953 821#
Understanding the 7003 Formula 10/29/2020 2:00pm Understanding the 7003 Formula 663 549 950#
How To Conduct A Survey 11/4/2020 1:00pm How to Conduct a Survey 902 543 911#
Electronic Data Collection 11/5/2020 1:00pm Electronic Data Collection 670 519 754#
IPPs Presentation Regulatory Compliance 11/10/2020 3:00pm IPP Regulatory Compliance 323 875 732#
7003 Novice Presentation 11/12/2020 11:00am 7003 Novice 927 674 020#
How To Conduct A Survey 11/17/2020 10:00am How to Conduct a Survey 471 270 680#
IPPs Presentation Regulatory Compliance 11/19/2020 2:00pm IPP Regulatory Compliance 883 860 512#
7003 Novice Presentation 12/10/2020 2:00pm 7003 Novice 686 902 944#
Ask an Analyst 1/27/2021 11:00am Ask An Analyst 891 724 588#
Ask an Analyst 2/2/2021 2:00pm Ask An Analyst 592 309 199#
Ask an Analyst 2/11/2021 11:00am Ask An Analyst 843 469 895#
How to Survive a Field Review 3/4/2021 2:00pm How to Survive a Field Review 788 524 225#
IPPs Presentation Implementation 3/8/2021 3:00pm IPP Implementation 391 221 29#
How to Survive a Field Review 3/15/2021 3:00pm How to Survive a Field Review 582 726 471#
How to Survive a Field Review 4/22/2021 2:00pm How to Survive a Field Review 799 644 278#
Electronic Data Collection 6/8/2021 1:00pm Electronic Data Collection 190 553 248 #
Team State Meetings TBD

Surveys for the 2020-2021 School Year

Many LEAs have expressed concerns about lower response rates on the required annual survey of Federally connected students for the FY 2022 Section 7003 grant application due to the COVID-19 pandemic. LEAs must conduct surveys after the fourth day of school and before January 31 (34 CFR 222.33).  In light of these concerns, the Impact Aid Program is providing a summary of available survey options, including electronic options, that are currently permissible under the statute and program regulations.

If you have any questions, please contact your State analyst or email Impact.Aid@ed.gov.

Early Payment Requests

If your LEA will require an FY 2021 initial Impact Aid payment before December 30, 2020 in order to meet operational expenses, you can now request an expedited payment through the Impact Aid Grant System.  Click this link for instructions.

Upcoming IAGS Maintenance

The Impact Aid Program is conducting maintenance on the Impact Aid Grant System (IAGS). As a result, IAGS will be unavailable to users from Wednesday, August 5th at 5:00 PM Eastern until Wednesday, August 12th at 6:30 AM Eastern.

After the maintenance window, the payment history page on the LEA record will be current and users will access vouchers for future payments in IAGS. For most LEAs, the next payment will be an initial FY 2021 payment after the fiscal year starts on October 1, 2020.

If you have not logged in to IAGS for over 120 days, your account may be locked. If you are unable to log in and unable to reset your password, send a message to the IAGS helpdesk to reactivate your system account.

Please reach out to your state analyst with any questions.

Webinar on Indian Policies and Procedures Implementation

If your school district has an Indian Policies and Procedures (IPP) document, please join Impact Aid staff for a new training webinar on the topic of IPP implementation.  The webinar will be offered twice, on June 25, 2020 at 10:30 a.m. Eastern time, and on July 1, 2020 at 1:00 p.m. Eastern time.

The session is designed for school district staff responsible for ensuring that IPPs are implemented in compliance with the program regulations. Training will cover key regulations, best practices, and tools that can help.

While LEAs claiming children living on Indian lands that have been selected for a FY 2021 application review may find this presentation especially helpful, any district claiming children with Indian lands will also benefit.

Download the slide deck for your reference.

Skype joining information:

Thursday, June 25th, 10:30 AM Eastern Time

Join Skype Meeting      

Trouble Joining? Try Skype Web App

Call (202) 991-0393, Conference ID: 520528899#

Or

Thursday, July 2nd, 1:00 PM Eastern Time

Join Skype Meeting      

Trouble Joining? Try Skype Web App

Call (202) 991-0393, Conference ID: 551731507#