INSTRUCTIONS: Supplemental Impact Aid Flexibility Act

S.2959, the Supplemental Impact Aid Flexibility Act became law on January 21, 2022. The Impact Aid Program is launching the ability for you to apply this flexibility to your fiscal year (FY) 2023 grant application in the Impact Aid Grant System (IAGS) on Tuesday, January 25, 2022.

Instructions are below for Local Educational Agencies (LEAs) who have not yet submitted an application.  You do not need to delete or restart your unsubmitted application in order to see the Flexibility Act checkbox under the Membership and ADA section of the 7003 application or on the first page of the 7002 application.  In addition, the Section 7003 instructions document answers common questions about the survey documentation that your LEA will need to submit if you use the flexibility and your FY 2023 application is selected for a review.

The application deadline remains January 31, 2022 at 11:59 PM Eastern time.

LEAs that have already submitted the application will be able to submit an amendment if they wish to use student count data from their FY 2022 application when calculating their FY 2023 payment. We are working on adding this functionality to the IAGS and will update you when it is possible to submit an amendment that takes advantage of the statutory change.

Webinars

The Impact Aid Program Office is offering three “Ask an Analyst” sessions before the application deadline of January 31, 2022. The sessions on January 25, 26, and 27 have no agenda and are open to all application-related questions, including those concerning the procedures above. Go to the webinar announcement page for the scheduled dates and times and the Microsoft Teams link.  Registration is not required to attend these sessions.

Online Application Workshops

This year, the Impact Aid Program is offering hands-on, online workshops for Section 7003 applicants who have all the required data organized and collected but who would benefit from step-by-step assistance with completing the FY 2023 application. In the workshop, applicants will be able to work in a small group with other LEAs and an Impact Aid analyst to complete their individual applications.

We are offering application workshops on January 14, 18, and 20 at 2 p.m. Eastern/11 a.m. Pacific. Update: all three sessions  are at capacity and registration is closed.  For those who pre-registered, download a copy of the required pre-work checklist (MS Word) here. If your registration is accepted, you will receive a Microsoft Teams invitation in your email the day before the workshop.

FY 2023 Impact Aid Applications Now Available

The Impact Aid section 7002 and section 7003 applications for Fiscal Year 2023 are now available online in the Impact Aid Grant System (IAGS). The application submission deadline for the Section 7002 and Section 7003 applications is January 31, 2022 at 11:59 p.m. Eastern Time. We urge you to begin working on your application well before the deadline. Do not wait until the last minute.

Section 7002 applicants receive grant funds based on the number of eligible Federal acres within their school district boundaries. Section 7003 applicants receive grant funds based on the number of Federally connected children they educate. If your local educational agency (LEA) receives Impact Aid funds under both sections of the law, you must complete and submit both applications.  Unlike last year, LEAs must apply using current school year data.  LEAs applying for Section 7003 must do a survey this year, and LEAs applying for Section 7002 must use their current year assessed value and tax rate information.

Log in to the Impact Aid Grant System to start your application. You will find the link to start your application on the Home page. Any user with application editor privileges can start and edit the application, and then submit it forward to those with signature privileges. Signatories will receive a task in the IAGS to review the application and assurances and submit. The application is not complete until the signature task is submitted.

We have a number of helpful tools available on our IAGS Training and Resources pages to help you submit your application. In particular, please review the Section 7002 Application Instructions and Section 7003 Application Instructions. If you need a refresher on IAGS account set up and how to complete an application, see our new slide deck, A Guide to Submitting a 7003 Application in the IAGS.

If you have not changed your IAGS password within the last 120 days, your system account is deactivated and you will not be able to reset your password. You can request that the system administrator reactivate your account by entering your email address in the green box on the Get Help page. Once reactivated, you will be able to use the “Forgot your password?” link to set up a new password and gain entry to the system. Each year, some applicants wait until the last minute to apply and find that they can’t log in due to a deactivated account. Applications submitted after the deadline, but before April 1, 2022 incur a 10 percent payment reduction penalty. Don’t let this happen to you!

Update on Supplemental Impact Aid Flexibility Act (S. 2959)

Proposed legislation that would permit LEAs to use certain information from their FY 2022 application on the FY 2023 application has passed the Senate and the House has not yet acted. Should this legislation be signed into law, the timing of the enactment will determine the logistics of its implementation. The application deadline remains January 31, 2022, and if they have not already completed a survey for this school year, Section 7003 LEAs should plan to do so as soon as possible to ensure they do not miss that deadline. We will provide more detailed information related to the pending legislation when we know it. Currently we plan that if enactment occurs before the deadline, we are prepared to act within days to update the application and application instructions. Any LEA may amend their application after submitted until June 30, 2022. This includes an LEA that timely submits its application before enactment, and an LEA that timely submits its application but enactment occurs after the January 31, 2022 deadline.

Initial Payments and Continuing Resolution for FY 2022

Many LEAs are asking when they can expect to receive an initial FY 2022 Impact Aid payment.

The Department of Education is operating under a continuing resolution for FY 2022. The current continuing resolution expires February 18, 2022.

A continuing resolution is legislation enacted by Congress to allow government operations to continue until the regular appropriations are enacted.  The Department has received a small percentage of what it is likely to receive for FY 2022 in order to make initial payments.

Because the full appropriation is not available, we are currently making payments only to LEAs who need Impact Aid funds to meet operational expenses. If your LEA requires an initial payment before March 2022, please submit an Early Payment Request in the IAGS.

Discretionary Construction Grant Applications Now Available

Grant applications for FY 2021 Impact Aid Discretionary Construction awards are now published on Grants.gov.  The application deadline is September 13, 2021 at 11:59:59 PM Eastern time.  We have posted related forms and materials on our Resources page.

Discretionary Construction grant funding is available to LEAs who meet requirements related to bonding capacity and who have at least 50% of their membership either living on Indian lands or with a parent in the Uniformed Services.  Eligible applicants must also have an educational facility with an emergency health and safety condition.  Please review the Notice Inviting Applications for detailed eligibility information.

We encourage interested applicants to join us for a pre-application webinar on Thursday, August 19, 2021 at 1:00 Eastern time. Click here to join the meeting, or join by phone at 202-991-0393, conference code 968 040 340#.  We will post the slides on the Resources page after the presentation.

School Year 2021-22 Impact Aid Training Webinars

Whether you are new to Impact Aid or are looking for a refresher, mark your calendars to join us for the following webinars. If you are having technical difficulties joining the Microsoft Teams session and would like to listen in by phone, dial 202-991-0393 at the appointed time and enter the conference code.  Clicking the Add to Calendar link will download a file that you can save on your calendar as a reminder.

The Resources page has copies of the slide decks for most sessions.

 

Webinar Topic and Teams Link Date Time (Eastern) Time (Pacific) Conference Code Calendar File
How To Conduct an Impact Aid Survey 9/22/2021 2:00pm 11:00am 779 248 730# Add to Calendar
Electronic Data Collection 9/23/2021 2:00pm 11:00am 666 035 632# Add to Calendar
How To Conduct an Impact Aid Survey 9/29/2021 11:00am 8:00am 857 944 707# Add to Calendar
Overview of Section 7002  10/5/2021 2:00pm 11:00am 136 451 609# Add to Calendar
Overview of Section 7003  10/13/2021 11:00am 8:00am 361 401 762# Add to Calendar
Indian Policies and Procedures: Regulatory Compliance 10/19/2021 2:00pm 11:00am 692 090 434# Add to Calendar
Understanding the Section 7003 Payment Formula 10/26/2021 2:00pm 11:00am 608 031 091# Add to Calendar
How To Conduct a Survey 11/9/2021 1:00pm 10:00am 518 238 605# Add to Calendar
Indian Policies and Procedures: Regulatory Compliance 11/16/2021 11:00am 8:00am 752 709 823# Add to Calendar
Electronic Data Collection 11/18/2021 1:00pm 10:00am 431 096 740# Add to Calendar
IAGS Navigation for LEAs 12/9/2021 2:00pm 11:00am 375 033 088# Add to Calendar
Ask an Analyst – Open Q&A Session 12/14/2021 1:00pm 10:00am 405 052 439# Add to Calendar
Overview of Section 7003  12/15/2021 11:00am 8:00am 990 221 016# Add to Calendar
IAGS Navigation for LEAs 1/11/2022 11:00am 8:00am 443 200 095# Add to Calendar
Ask an Analyst – Open Q&A Session 1/19/2022 2:00pm 11:00am 741 878 372# Add to Calendar
Ask an Analyst – Open Q&A Session 1/25/2022 11:00am 8:00am 753 341 266# Add to Calendar
Ask an Analyst – Open Q&A Session 1/26/2022 2:00pm 11:00am 700 187 066# Add to Calendar
Ask an Analyst – Open Q&A Session 1/27/2022 11:00am 8:00am 482 149 909# Add to Calendar

 

FY 2022 Applications Open and Coronavirus Relief Act

The Impact Aid Program is pleased to announce that the Section 7002 and Section 7003 applications for Fiscal Year (FY) 2022 are now available in the Impact Aid Grant System (IAGS). The deadline is Monday, February 1, 2021 at 11:59 P.M. Eastern time.  Late applications will receive a ten percent penalty on all payments arising from the application, so please file early.

On Friday, December 4, 2020 the President signed H.R. 8472, the Impact Aid Coronavirus Relief Act (the Act).  For FY 2022, the Act permits Section 7003 applicants the flexibility to use student count data from their reviewed prior year application, or apply as usual, using student count data from the 2020-2021 school year.  Section 7002 LEAs may submit the same reviewed application data used on the FY 2021 application, or apply as usual.

Instructions for taking advantage of this new option, including how to find a copy of your LEA’s FY 2021 application, are available below:

The Sec. 7003 User Guide explains which portions of the application are subject to the new flexibility.

Training Reminder

We will be hosting several trainings in the coming weeks. The upcoming “Ask An Analyst” sessions provide an open opportunity for LEAs to ask questions and receive assistance on completing the application.

Impact Aid Webinars Scheduled

The Impact Aid Program has announced its online training schedule for FY 2021. This post will be updated with the most current information. 

Whether you are new to Impact Aid, or just need a refresher, mark your calendars to join us for the following sessions. If you are having technical difficulties joining the Microsoft Teams session and would like to listen in by phone, dial 202-991-0393 at the appointed time with the conference code listed below. Please note that all times listed for the trainings are Eastern time.

The Resources page has copies of the slide decks for most sessions.

Training Date Time (Eastern) Meeting Link Conference Code
How To Conduct A Survey 10/20/2020 1:00pm How to Conduct a Survey 148 969 909#
7002 Overview Presentation 10/21/2020 2:00pm 7002 Overview 740 876 560#
7003 Novice Presentation 10/28/2020 11:00am 7003 Novice 457 953 821#
Understanding the 7003 Formula 10/29/2020 2:00pm Understanding the 7003 Formula 663 549 950#
How To Conduct A Survey 11/4/2020 1:00pm How to Conduct a Survey 902 543 911#
Electronic Data Collection 11/5/2020 1:00pm Electronic Data Collection 670 519 754#
IPPs Presentation Regulatory Compliance 11/10/2020 3:00pm IPP Regulatory Compliance 323 875 732#
7003 Novice Presentation 11/12/2020 11:00am 7003 Novice 927 674 020#
How To Conduct A Survey 11/17/2020 10:00am How to Conduct a Survey 471 270 680#
IPPs Presentation Regulatory Compliance 11/19/2020 2:00pm IPP Regulatory Compliance 883 860 512#
7003 Novice Presentation 12/10/2020 2:00pm 7003 Novice 686 902 944#
Ask an Analyst 1/27/2021 11:00am Ask An Analyst 891 724 588#
Ask an Analyst 2/2/2021 2:00pm Ask An Analyst 592 309 199#
Ask an Analyst 2/11/2021 11:00am Ask An Analyst 843 469 895#
How to Survive a Field Review 3/4/2021 2:00pm How to Survive a Field Review 788 524 225#
IPPs Presentation Implementation 3/8/2021 3:00pm IPP Implementation 391 221 29#
How to Survive a Field Review 3/15/2021 3:00pm How to Survive a Field Review 582 726 471#
How to Survive a Field Review 4/22/2021 2:00pm How to Survive a Field Review 799 644 278#
Electronic Data Collection 6/8/2021 1:00pm Electronic Data Collection 190 553 248 #
Team State Meetings TBD

Surveys for the 2020-2021 School Year

Many LEAs have expressed concerns about lower response rates on the required annual survey of Federally connected students for the FY 2022 Section 7003 grant application due to the COVID-19 pandemic. LEAs must conduct surveys after the fourth day of school and before January 31 (34 CFR 222.33).  In light of these concerns, the Impact Aid Program is providing a summary of available survey options, including electronic options, that are currently permissible under the statute and program regulations.

If you have any questions, please contact your State analyst or email Impact.Aid@ed.gov.

Early Payment Requests

If your LEA will require an FY 2021 initial Impact Aid payment before December 30, 2020 in order to meet operational expenses, you can now request an expedited payment through the Impact Aid Grant System.  Click this link for instructions.

Upcoming IAGS Maintenance

The Impact Aid Program is conducting maintenance on the Impact Aid Grant System (IAGS). As a result, IAGS will be unavailable to users from Wednesday, August 5th at 5:00 PM Eastern until Wednesday, August 12th at 6:30 AM Eastern.

After the maintenance window, the payment history page on the LEA record will be current and users will access vouchers for future payments in IAGS. For most LEAs, the next payment will be an initial FY 2021 payment after the fiscal year starts on October 1, 2020.

If you have not logged in to IAGS for over 120 days, your account may be locked. If you are unable to log in and unable to reset your password, send a message to the IAGS helpdesk to reactivate your system account.

Please reach out to your state analyst with any questions.

Webinar on Indian Policies and Procedures Implementation

If your school district has an Indian Policies and Procedures (IPP) document, please join Impact Aid staff for a new training webinar on the topic of IPP implementation.  The webinar will be offered twice, on June 25, 2020 at 10:30 a.m. Eastern time, and on July 1, 2020 at 1:00 p.m. Eastern time.

The session is designed for school district staff responsible for ensuring that IPPs are implemented in compliance with the program regulations. Training will cover key regulations, best practices, and tools that can help.

While LEAs claiming children living on Indian lands that have been selected for a FY 2021 application review may find this presentation especially helpful, any district claiming children with Indian lands will also benefit.

Download the slide deck for your reference.

Skype joining information:

Thursday, June 25th, 10:30 AM Eastern Time

Join Skype Meeting      

Trouble Joining? Try Skype Web App

Call (202) 991-0393, Conference ID: 520528899#

Or

Thursday, July 2nd, 1:00 PM Eastern Time

Join Skype Meeting      

Trouble Joining? Try Skype Web App

Call (202) 991-0393, Conference ID: 551731507#

 

Amended Applications Can Be Submitted Now

Does your FY 2021 Impact Aid grant application need to be updated?  It is a good idea to check your application to ensure all of your Federally connected students are properly reported.

If you need to make a change, you may amend your FY 2021 application from now until August 31, 2020.

We strongly recommend compiling your edits before you start the amendment. When you start an amendment, the Department of Education’s review process on your original application stops. The review process does not start again until the amended application is signed and submitted.

Click here for a video and user guide on how to submit an amended application.

Late Submission Emails

The application submission confirmation email is incorrectly identifying applications as late if they were submitted between 7 p.m. and 11:59 p.m. Eastern time.  These applications are not late.

Here’s how to confirm that your application is timely filed:

  1. Click on LEAs on the top blue bar.
  2. Click on your school district’s record.
  3. Click on Applications (under your school district’s name).
  4. Click “View Application” for your FY 2021 application.  You will see your submit date and time at the top, under Submission Information.  This date will be in Eastern time.  Applications submitted on January 31, 2020 in Eastern time are timely filed.

Please send a message using the Get Help link above if you are concerned, and we will be happy to verify timely submission in writing.

CORE USERS: READ THIS FIRST

  • Your username and password for IAGS are case sensitive. Enter them exactly as they appear on your account creation email.  The username and password you used for G5 will not work.  If you continue to receive a message that your username or password is invalid, your account may be locked or deactivated.  Call the helpdesk at 202-260-3858 to unlock your account.
  • If you have not changed your password within the last 120 days, request an account reactivation here.
  • CREATE or REACTIVATE the secondary user accounts for your LEA, with the correct permissions, before you start a grant application. This will allow the other users to access and edit the application.  A short video and user guide explaining how to create or reactivate secondary user accounts is available on the training page.
  • You can use the “help” tool tips (blue question marks) in the application to assist you.  If you would like to preview the instructions in document format, you can find them on the Resources page in the “Grant Applications” section.

Now Accepting IAGS Account Requests

The Impact Aid Grant System is now available to local educational agency (LEA) users.  You may submit an account request for your LEA’s core user now to gain access as soon as possible.  You only need to request an account for one user in your LEA.  This person must be an employee of the LEA with the authority to sign an Impact Aid application.  Once this person logs in, he/she will be able to create and manage accounts for two other users in the LEA.

Training is available for core users to learn how to create and manage the other two accounts.